sample thank you letter after business meeting template

Sample thank you letter after business meeting

How do you tell someone you appreciate them in a letter and to set up a new meeting? There are certain ways to make your message heartfelt by the recipient.

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Thanks Letters
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The purpose of a follow-up letter in business is on the one hand to show your appreciation and to ensure a new meeting will be planned, and on the other hand to summarize important topics that were discussed. There are several kinds of follow up letter which is written based on the purpose. Some of them are written immediately after you have had a meeting. Another one is written if you do not hear back after some time, and you like to schedule a new meeting. There are certain ways to make your message attractive and heartfelt by the recipient.

How do you tell someone you appreciate them in a letter?

While writing a follow-up letter, choose precise, clear, and easily understandable words so that your interviewer will get easily what you want to convey. Proofread the letter and make ensure your letter is error-free. Below are mentioned some necessary tips to write an engaging follow-up letter format:

  1. Subject: You should choose a clear and concise subject that conveys the theme of your letter. The subject should also express a sense of appreciation for the other party.
  2. Start with a thank you: Writing your first paragraph with a thank you will show your humbleness and gratitude towards the recipient.
  3. Introduction: Write the introductory lines. These lines should contain a brief overview of the previous meeting. Try to write down the positive aspects of the meeting between you and your recipient.
  4. Letter body: Talk about your interests and goals in the second paragraph of your letter.
  5. Be brief: Try to be as brief and specifics as possible because most interviewers do not find time to read your lengthy letters.
  6. Sum up: In the final paragraph try to sum up all the details that you have mentioned above. Tell the counterparty about what sets you apart from other candidates or what sets you stand top among all other candidates.
  7. Urge if necessary: Tell the interviewer in the last sentence that you want to hear from him as soon as possible.
  8. Signature: End you're follow-up letter with a handwritten signature followed by your full name. 

Sample sentences of follow-up letter:

Below are provided some samples of different follow-up letters. You may download any of these and use them after some changes as per your requirements and criteria.


This part includes the address, line by line, with the proper dates.


Here are mentioned some introductory lines.  These lines include the purpose of your letter. You can choose any of these sample lines for your ease.

  • Thank you for the opportunity to visit your company and discuss the {{topic}} with you. 
  • I appreciate very much the time and your interest in me.
  • I was delighted to meet you and discuss matters of mutual interest to both of us.
  • Thank you very much for your time earlier today.

Body/main text:

Body text is the most important feature of any letter’s content. This part serves to be the deciding part in a job letter for whether you are getting a job after an interview or not. Below are mentioned some attractive body letters for follow up Letters:

  • I enjoyed meeting you and was deeply impressed with your outline.
  • I am excited about the opportunity to ...
  • As I already explained, I am very interested in {{topic}} and I am confident that I can ...
  • I realize flexibility is essential and I am therefore open to discussing your...
  • To make sure that we are both on the same page, I have prepared a summary of the topics that we have discussed, which may also act as a point of reference in the future.
  • Please feel free to amend this list as you see fit.
  • I would greatly appreciate an acknowledgment upon receiving this email and I look forward to your thoughts as well.

Complimentary close:

Always write acknowledgments to the recipient for the interview as well as compliment them for taking some time out and giving you this opportunity.

  • I highly welcome another appointment again soon to explore more ways by which we can join forces.
  • Please call me if you have any questions.


You can print out your signatures directly in the letter document, after scanning them in the job application letter or you may write your signatures promptly to the document after printing. it.

We wrote these letters for you in the best possible format. Freely download these sample letters. Use and edit these documents after downloading it in Microsoft Word format. If these letters are not according to your situation and needs, then please head on to our website for more such letters.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Muspita Dewi(12/26/2021)

good example

Ghassan Hammoud(12/6/2021)

vey good writing

awais mughal(10/5/2021)

best email templates

farzan Aidin(9/29/2021)

it was great

Benedicta Freitas(12/9/2020)

Very nice letter to send to somebody if you like to meet the person more often.

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