Acceptance of resignation letter of director

Not every resignation letter you receive will be happily accepted. Especially when it comes from the Director. Sometimes you wish that one of your best employees wouldn't leave so soon and that they would continue their good work, but that's unfortunately not for us to decide.

How to draft a resignation acceptance letter of director template? 

The situation that is mentioned, will be when a director resigns and is leaving a company with management. The direction will also inform the company of the consequences of failing to comply with the direction.

What is the procedure for the resignation of the director or other C-level employees? 

In general, the following items should be included when you provide a decent resignation acceptance response letter, sent by the board or the HR manager:

1. Provide a formal response. Use a formal business letter format, such as this sample letter.
2. Write a preliminary acknowledgment by sending out the confirmation message of intention to accept the directors' resignation.
3. State your acceptance in the message that you convey.
   
4. In meetings, make sure to show compassion.
5. Protect the company.
6. Use a professional format.
7. Be mindful of your subject line.
8. Invite the employee to keep in touch.
9. The letter states that a director may resign from his office by giving a notice in writing to the company.

Acceptance of resignation letter of director sample letter:

Subject: Resignation acceptance

Dear {{Mr./Ms. Last Name}}

The purpose of this letter is to acknowledge receipt and acceptance of your [attached written / verbal] voluntary resignation of [date] which you [communicated / hand-delivered / mailed / emailed] to [name], [title], at [time].  Based upon this letter, your resignation as a Director is effective [date] at [time].

All property belonging to the [Organization], which you have under your control or in your personal possession, must be returned and delivered to the control of [name], [title], [immediately or on date of resignation]. 

Such property shall include, but not be limited to keys to our offices, access cards, and identification cards.  After your date of separation, you are not to enter the non-public areas of the [agency/department name] offices without prior authorization from me or an agent of my office.  Please contact [benefits coordinator] at [telephone number] should you have any questions concerning your retirement or insurance benefits.

I would like to thank you for your service in the position of Director, you have meant a great deal for our organization and I wish you success with your future endeavors.

If I can be of any assistance during this transition, please let me know.

Thanking You.

Yours sincerely,

Sample sentences for a Resignation acknowledgment letter:

• A brief message you may send that qualifies as a formal resignation acknowledgment response letter is the following: In response to your resignation email that you sent, consider this letter an acknowledgment of your decision to leave the organization. Your resignation is accepted and confirmed as of {{date}}. Thank you for your work here at Company Name. We wish you the best of luck in your next assignment.
• I am sorry about your decision to quit your job. You know very well how important you are to us and how much we value your work. I really hope that we can extend our cooperation for the benefit of all. Please tell me if there's anything that I can do to change your mind. It's always a pleasure to have talented and enthusiastic members like yourself in our team. Thank you for your work and effort.
• We are sorry that you have chosen to leave the company. We can only respect your aspirations and willingness to pursue other goals and therefore the decision of accepting your resignation. Please make sure to complete your duties and tasks handover no later than {{some date}}, which will be your last working date as per the labor law. Wishing you the best of success in your next mission.

It's important to acknowledge the intention to accept an employee's resignation and to follow up with a formal response. This sample letter can be used as input for your formal letter. The format is intuitive and already has content that states your acceptance, shows compassion, provides some ideas on how to protect the company. Make sure to be mindful of your subject line and to invite the employee after the resignation is announced and to hold an exit interview. By having an exit interview, you can learn more about the way the company has treated the employee and how he or she felt at the end of the relationship. This resignation acceptance letter helps to maintain a positive relationship with your old employee by leaving with a strong and positive final impression, while also paving the way for him or her.
It's always good to keep in touch with your former employees, and if possible to host events now and then for alumni.

The Board of Directors shall on receipt of such notice take note of the same and the company shall intimate the Registrar of Companies in such manner, within such time and in such form as may be prescribed.

Download this professional follow up email for director resignation acceptance now!