Appointment Reminder email sample

An appointment reminder letter is written to remind someone about an appointment that was scheduled.  It is written for a wide domain of purposes, for example, doctors write it to fix an appointment with a patient and appointment for an interview, etc. This context contains guidance for you about how you can write an effective appointment letter:

How to write an Appointment reminder?

Following are some tips that you can keep in mind to make your reminder letter more attractive.

1. To write an appointment letter official stationery must be used. Make sure that the letter is typewritten and should not be handwritten.
2. Start your letter by clearly mentioning the reason for writing the letter. Also, give them the date of the appointment.
3. For communication purposes, mention your name and contact details such as mobile or cell-phone number, email address, and office address so that the person will easily find you.
4. Tell your recipient about policies of your organization like cancelation of the appointment in case for example failed to be on time etc.
5. It should be kept in mind that the letter is sent at least a week or two before the appointment date so that your recipient receives your letter in due time.
6. You should also keep a duplicate of the letter with yourself for security purposes.
7. End your reminder letter, by putting a signature and your full name at the end of your letter.
8. Make sure that you have chosen the right words because wise words attract the attention of the readers. I am sure that your letter will be up to the mark if you keep the above things in mind.

Samples for Appointment Reminder letters:

In the work routine, we often require appointment reminder letters. While it gets difficult for us to write such letters every day. That is why we made this necessity easy for you. Below are attached some sample appointment reminder letters. You can easily use them as per your needs.

Heading: 

This part includes the address, line by line, with the proper dates.

Introduction/greeting:

Introductory lines explain the purpose of the letter for example, in this case, the lines depict clearly that these are appointment reminder letters.  You can use any of these sample lines for your ease.

• I would like to remind you about our appointment that is scheduled on {{date}}.
• I am writing to remind you about your appointment with {{person or group of people}} on {{date}} at {{location}}.

Body/main text:

Body text is the most vital part of any letter’s content. Below are attached some amazing lines, you can use any of these in your appointment letter:

• We shall meet at {{location}} as decided before.
• If you require any assistance in finding the location please contact {{me, us}} on {{phone number, email}}. I genuinely appreciate a prompt confirmation from your side.

Complimentary close:

Complimentary lines depict your manners and attitude towards the recipient. Below are written some samples for your ease.

• Looking forward to meeting you there.
• We’ll wait for your worthy arrival.

Signature:

You can print out your signatures directly in the letter document after scanning them and adding in the appointment reminder letter or you may write your signatures directly to the document after printing. it.

Freely download this sample appointment reminder letter. Use and edit these documents after downloading it in Microsoft Word. We wrote these letters for you in the most professional format. If these letters are not according to your situation and needs, then please head on to our website for more such letters.