Acknowledgement receipt letter of goods

An acknowledgment is a letter that contains receipts of purchased goods or items. Such letters only confirm the purchase of the bought item or receipt.  It can also be a document receiving acknowledgment letter other than a purchase.

What to write in an acknowledgment letter?

In the letter header, you should include the name and addresses of your company and recipient. Below you should put the date when the letter is being sent. Following is the list of items which you must include in your letter of acknowledgment:

1. Always write your name, address, and your company name at the top of the letter. do not forget to add the date below them.
2. Include a subject heading that must possess what this acknowledgment is about.
3. The main part of the letter is to include the body of the letter. this letter body must contain all the information related to the goods which you are acknowledging about.
4. Make sure to mention the confirmation of goods. Write in the clear details that you have received the items. This part must contain the date, on which you received the item.
5. Last but not least, provide gratitude to the sender for the sent item.
6. End the letter with positive words.
7. Place a handwritten signature.

What is the Need for acknowledgment letters?

In this world, acknowledgment letters play an important role in the buying and purchasing of stuff. These letters are considered important since these are known to be an actual receipt of purchased stuff for both parties. Also, they have huge importance about the fact that the one who sends this letter to the other party has met up all the guidelines of the contract and met all its needs. Furthermore, these letters are considered as a trust builder letter since such letters make a business party trust you completely.

Whenever your company receives any kind of business document from whomsoever, it becomes important on your part to send a letter of acknowledgment in return. Therefore, it is your responsibility to acknowledge to the other party that you have received, or have not received, the ordered goods. This acknowledgment letter may contain a worth of praise when the supplier delivered correctly.

An example sample acknowledgment letter is written below:

Dear Sir, Madam,

Last week, we ordered a delivery service from your courier agency. Our office bought a few electronic devices, from {{company name}} on {{date}}, which were to be delivered to our office. I wrote this letter for acknowledging the delivery of goods.

I am really impressed by your fast service. As our company’s main work depends on the import and export of goods so we often must request for delivery services. However, this is the first time we requested a delivery service from your office and honestly, I am really impressed with the quality of services. The items were delivered in {{number of days}} days after we placed the order of service. Furthermore, the items were intact due to the good packing which protected the electronic devices from any sort of damage.

Keep up the good work. I will surely use your service from next time too.

Yours sincerely,

Download this Acknowledgement receipt letter of goods from our website for free. This sample letter is ready to use after some amendments according to your personal situation.