thank you letter to elected official template

Thank You Letter to Elected Official

How do you write an elected official thank you Letter? This thank you letter template can be easily downloaded in any of the available file formats

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Thanks Letters
.docx (0.02 MB)


A thank you letter to an elected official is to show appreciation for participating in a legislative event. It is to tell your gratitude and expectation towards the elected official. To thank the official for the interest in the discussed matter and the resolution being planned in accordance.

How to thank an elected official?

Writing a thank you letter to elected officials tips:
  • Address the person appropriately. At the start of the letter, address the person with a proper salutation.
  • Say thank you. Get to the point of your note quickly. Say the words “thank you” in the first sentence or two, so the person knows why you are writing.
  • Give (some) specifics. Make sure you specify what you are thanking the individual for.
  • Be positive but sincere. Express your gratitude, but don’t go overboard. People can tell when a thank-you note is insincere.
  • Keep it brief. Thank-you notes should be short. Keep your note no longer than a couple of concise paragraphs.
  • Say thank you again. Before signing off, reiterate your appreciation.
  • Sign off. Use an appropriate closing, such as “Best” or “Sincerely.”

Sample of thank you letter to the elected officials:

Below is provided a sample application letter. You can download and use it after making changes per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter for your guidance:

Dear Sir/Madam {{Name}},

Thank you for your participation during our legislative {{seminar, meeting, meal}}. Our members were very impressed with your interest in our issues and your willingness to listen to our concerns. I would like to reiterate the issues we discussed at the {{seminar, meeting, meal}} with you, including {{list a few of the important issues raised during the seminar}}. These issues are vital to our community. From time to time, our coalition will be receiving updates and hosting events to increase awareness and improve outreach. We will take the opportunity to forward information about these events to your district office. We enjoyed your company and look forward to working with you in the future.

Yours sincerely,

Download this thank you letter to the elected official template for free from our website. Make some changes to the document available in Microsoft Word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us. Head towards our website for some useful content.

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Olinda Sheppard(7/28/2022) - USA

Now I can finish my work earlier, thank you

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