Hotel booking cancellation letter

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How can I write a cancellation letter for a hotel reservation? See this cancellation letter written to cancel a hotel reservation in the near future due to circumstances.

Category: > Inquiry Letters


You are not always in control of the changes made by others. Therefore, it can happen you need to adapt your plans. Amending your planning is not always easy, especially if other people also count on you. To make the process go more efficient, it's important to consider the following when you want to cancel a reservation: 

How can I write a cancellation letter? 

Consider firstly if it's necessary to make an apology to the recipient. Especially when it's last minute, it's always better to start with an apology if the issue is created from your side. This will help you get the hotel to understand the situation. Then it's important to specify the booking details, such as the booking number, what date and time you were planning to consume the booking and provide formal name and contact details. Also provide details if you only postpone the booking, or that you must cancel the booking. This is a good example of a Booking cancellation letter:

Dear Sir or Madam,

I'm sorry to inform you that I am forced to cancel my booking on this date, due to the following reason. I was looking forward to the Reason for booking, but I guess it wasn't meant to be this time around. I regret any inconvenience this may cause. I appreciate your understanding. My booking number is. Additionally, I enclosed a copy of the booking confirmation that you sent me earlier. Please confirm that you received my cancellation request and made it process. I remain excited about the prospect of visiting your hotel in the future if the circumstances allow.

Yours sincerely,

See this sample letter of cancellation of reservation written to cancel a hotel booking in the near future due to circumstances. 

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