sample layoff letter

Sample layoff letter

How to write a layoff letter to an employee? Download this layoff letter right now!

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A layoff letter or termination letter is about laying off one or more employee(s) from an organization. This sample lay off letter may either be due to external causes or maybe some restriction requires the termination of a specific employee for the new startup. Here in this article, we will provide you some tips about how you can write a layoff letter. Furthermore, we will also provide a sample layoff and termination letter which you can use if it is up to your expectations and mark.

How to write a layoff letter to an employee?

If circumstances change and become a problem for running your daily operations, it's sometimes necessary to end their employment. A layoff letter is about or ending the working relationship with an employee or several employees. This often happens when external situations, such as the COVID-19 pandemic happens. Here, we will provide you some useful suggestions about how you can write a layoff letter. Furthermore, we will also provide a sample letter which you can use if it is up to your expectations. Whatever the reason can be that you need to lay off an employee, it's important to follow the correct process, which of course most of the time is not taking place correctly. 

We support you and your company by providing Termination letter templates, which will help you to make a suitable one that fits your situation. Writing such a letter might be a tricky job since you do not want your employees to feel bad or cheated upon in any regard and therefore it is not an easy job. We recommend you to not layoff the employee directly. Instead, first, a warning employee letter must be sent that explains the situation as it is. While writing an employee termination letter, the most important two points which you consider is your compliance and tone of writing. Even if the employee did damage to your organization, you must write in such a way that the worker does not feel demotivated or hurt at all. Always try to end your relationship with your worker on good terms if possible. In our sample termination letter, there is one written when restructuring is taking place, and when severe economic reasons are impacting the company.

Tips to write an employee layoff letter:

Below are mentioned some worthy tips which you can easily follow while writing an employee layoff letter:

  1. Write about all the policies on which basis the employee was laid off.
  2. Keep your tone polite and not too harsh as this really may demotivate the employee.
  3. Arrange a meeting with the employee before firing him officially.
  4. Inform the employee beforehand that he/she is being fired.
  5. Wish him the best in his/her incoming work life.

Sample employee termination letters:

For your convenience, we are providing our expert-written sample termination letters that you can download for free from our website.

Dear Sir/Madam {{Name}},

This letter is an official notification to your termination from {{company name}} effective {{date}}. The company is going through major restructuring. The necessity for many positions is being reevaluated while responsibilities are being shifted. This sad decision came after careful thought and consideration. This does not imply in any way that you have under-performed; in fact, we will happily provide a recommendation letter for future employers.

You are required to hand over your duties to {{new/another employee name}}. We trust that you will keep your professional and excellent work ethics during the transition period. Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment matters. Please keep in mind that even after your termination, you are still legally bound by the privacy and confidentiality terms that you signed and agreed upon at the beginning of your employment. Please consult with the legal department for more information about this.

We are really sorry about this. Thank you very much for your efforts and good luck. Yours sincerely,

Download this layoff letter right now! This letter is ready to be sent just after a few edits. Make use of our termination letter template to help to come to a perfect personalized version.  In case of doubt, always consult a local lawyer that is experienced with labor law. Make sure not only to consider legal conditions, but also the existing working relationship and possible future benefits. The objective of writing this letter is to request a period of termination (notice period) from a job for a temporary duration or permanent. 

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The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Baron D

Difficult times, I am not happy to do this job at the moment, but we have no choice. Thanks for your support by giving us a sample lay off letter.

Marquitta Fitzgerald - AUS

Very useful document

Bert B

Layoff is not the same as a termination, but it's very useful anyway. I was laid off unfortunately, these are difficult times.

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