employee termination letter - addressing performance issues | company name template

Employee Termination Letter - Addressing Performance Issues | Company Name

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Terminating an employee is never easy, but sometimes it has to be done. Whether it's due to performance issues, misconduct, or other reasons, a termination letter is a critical component of the process. At BizzLibrary.com, we offer a comprehensive termination letter template to help you navigate this challenging situation with confidence.

When Should You Use a Termination Letter?

A termination letter is a formal document that communicates the decision of an employer to terminate an employee's employment. It is used in cases where an employee's performance is not meeting the required standards, or for other reasons such as misconduct, violation of company policies, or redundancy. Here are some reasons why you might need to use a termination letter:

  • Poor Performance: If an employee is not meeting the required standards, despite warnings and opportunities for improvement, a termination letter may be necessary.
  • Misconduct: If an employee engages in behavior that violates company policies, such as theft, harassment, or insubordination, a termination letter may be necessary.
  • Redundancy: If the position has become redundant due to restructuring, downsizing, or other reasons, a termination letter may be necessary.

What Should a Termination Letter Include?

A termination letter should be written in a professional and respectful manner, clearly stating the reason for termination and providing any necessary instructions or details. Here's what a typical termination letter should include:

  • Date: The date the letter is written.
  • Employee Information: The employee's name, job title, and department.
  • Reason for Termination: A clear and concise statement explaining the reason for the termination.
  • Effective Date: The date the termination takes effect.
  • Remaining Pay and Benefits: Details on remaining pay, vacation time, and other benefits that the employee is entitled to upon termination.
  • Final Paycheck: Instructions on how the final paycheck will be delivered.
  • Severance Pay: If the employee is entitled to severance pay, this should be included in the letter.
  • Instructions on Return of Company Property: Information on any company property that the employee must return, such as keys, badges, or equipment.

Download Your Termination Letter Template

At BizzLibrary.com, we understand that writing a termination letter can be a difficult and challenging task. That's why we've created a comprehensive termination letter template that you can download in PDF format for free. Our template provides a clear and concise structure for your termination letter, ensuring that you cover all the necessary details and avoid any potential legal issues.

Visit our website today and download our termination letter template to ensure that you handle employee terminations with professionalism and confidence.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Nanci Hardy(6/28/2023) - USA

Please continue the Excellent work, we all benefit from your templates.

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