Letter Of Warning Sample

Has an employee in your organization exhibited inappropriate behavior or conducted themselves in a manner that violates company policies? Are you unsure of the correct way to address this behavior? A letter of warning may be the solution.

What is a Letter of Warning?

A letter of warning, also known as a warning letter or written warning, is a formal document issued by an employer to an employee. It is typically used to address issues related to behavior or job performance and serves as an official notice that corrective action is required. It outlines the violation(s) committed by the employee and provides clear instructions on how to remedy the situation.

When Should a Letter of Warning Be Written?

A letter of warning is appropriate in situations where an employee's conduct has been deemed unacceptable. This may include:

• Attendance issues such as excessive tardiness or absenteeism without approval
• Behavioral issues such as harassment, insubordination, or workplace violence
• Job performance issues such as failure to meet deadlines or produce quality work
• Policy violations such as substance abuse, theft, or dishonesty

What Should a Letter of Warning Contain?

A letter of warning should be clear, concise, and professional. Here's what it should contain:

• Date: The letter should begin with the date it was written.
• Employee Details: The letter should include the employee's name, job title, and department.
• Relevant Behavior: The letter should detail the specific behavior or violation that has resulted in the need for a warning. Be specific and provide as much detail as possible.
• Consequences: The letter should outline the consequences of the behavior or violation, including any potential disciplinary action that may be taken if the behavior continues. Be clear about what is expected of the employee moving forward and what corrective action they need to take.
• Conclusion: The letter should end with a clear statement of the next steps and a reminder of the employee's responsibilities and obligations going forward. It should also offer the employee an opportunity to respond or seek clarification.

Download Our Letter of Warning Sample

Need a template for a letter of warning? Look no further. Our professionally drafted letter of warning sample in DOCX format provides you with a clear and concise starting point. It covers all the essential elements and is fully customizable to suit your specific needs. It's an effective tool for maintaining a healthy and productive work environment.

Visit BizzLibrary.com today to download our letter of warning sample, and browse through our wide selection of professional document templates, including business contracts, sales agreements, and much more. Don't let a problematic employee jeopardize your success. Take action today.