turning down a job offer email template

Turning Down A Job Offer Email

bizzlibrary template file type image
Salary Letters
.docx (0.02 MB)

If you want to decline a job offer, for example, because the current employer gave you a better offer, the new job requires you more traveling or long commute, than you can accept, or due to salary, make sure that you are honest but also diplomatic. It's possible that you have had several job interviews and a few companies, and you received more job offers. 

How to turn down job offers gracefully due to salary?

If you've received another, more generous offer, avoid mentioning the details of the job that you are accepting. Instead, focus on what you liked about the position you're turning down and end on a positive note. This sample letter can help you to write the perfect one for your situation. Your Letter Declining an Offer Should: 

  1. Show Your Appreciation First, it’s important to thank the hiring manager for her time. Interviewing potential applicants is part of their job, but she spent several hours reading your resume and sitting down with you for interviews to get to know you.
  2. A follow-up to a phone call declination;
  3. Include a statement of appreciation for the offer;
  4. Give a valid and acceptable reason, it’s the right and respectful thing to do not to leave a hiring manager thinking about why you’re declining the position.
  5. Provide a good reason for declining the offer;
  6. Consider leaving the opportunity open for future contact open;
  7. Stay in Touch, so offering some small chats before you sign off is always a good idea. Or else, you can make a simple mention that you wish this person all the best in the future.

This Decline Job Offer due to lower salary is easy to customize and intelligently structured. Pay close attention to its content, to make sure that it fits your own needs. When you write the letter, consider keeping the door open for future possibilities. Maybe the other job you accept is not the right fit. Here is the sample:

Dear HR Manager, Thank you for the job offer of {{Position}} in your {{Department name}} department. Unfortunately, I find it necessary to decline your offer. I have carefully weighed your offer and have determined that an annual salary of $000 will not meet my financial needs especially when I calculate the cost of living in the {{Area}} Area. Because of my great interest in the position, the staff, and future company growth, this was a difficult decision. Thank you for your time. Best of luck to you and {{Organization}}. I hope we have an opportunity to meet again.

Download this Sample Decline Letter Template to help you reject and turn down job offers gracefully.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Darryl Williamson(6/11/2021) - DEU


Cory Little(6/11/2021) - DEU

Thanks for helping me with such a useful file

Emmie Johns(6/11/2021) - AUS

Thanks for providing this file

Glennis Davenport(6/11/2021) - NZL

Thank you for the Doc!!

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