email job rejection template

Email Job Rejection

Make communication with job applicants easier with our Email Job Rejection template. Download now for a professional and thoughtful employment experience.

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Sending a rejection email to a job applicant can be an uncomfortable task, but it's an essential part of the hiring process. When done effectively, it can help you maintain a positive relationship with the applicant and leave the door open for future opportunities. At, we have prepared a professionally drafted email job rejection template to help you navigate this process with ease.

The Importance of a Job Rejection Email

Rejecting a job applicant is not an easy task. However, it's important to remember that thanking the applicant for their time and effort and informing them that they have not been successful is an integral part of the hiring process. Here are a few reasons why a job rejection email is necessary:

  • Maintain a Positive Relationship: A well-written job rejection email can establish a positive relationship with the applicant and keep them engaged in future opportunities.
  • Respect the Applicant's Efforts: An applicant may invest a lot of time and energy into the application process, and a rejection email lets them know that their efforts have been acknowledged and appreciated.
  • Provide Closure: A job rejection email provides closure to the applicant by informing them of the decision made by the employer.

How to Write an Effective Job Rejection Email

When writing a job rejection email, it's essential to be polite, honest, and concise. Here are a few tips to help you craft an effective email:

  • Use a Professional Tone: Maintain a professional tone throughout the email and avoid any negative language.
  • Thank the Applicant: Begin by thanking the applicant for their interest in the position and for taking the time to apply.
  • Provide Feedback: Offer feedback on how the application could be improved in the future.
  • Keep it Concise: Keep the email concise and straightforward, without going into excessive detail.
  • Provide Resources: Offer any additional resources or information that may help the applicant in their future job search.

Download Our Email Job Rejection Template

At, we understand the importance of maintaining a positive relationship with job applicants. That's why we have created a comprehensive email job rejection template to help you navigate this process professionally and effectively.

Visit now to download our email job rejection template in DOCX format, along with a wide range of other business document templates, including sales agreements, resignation letters, and more. Turn your job rejection into a positive relationship and maintain your company's professional reputation.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Terri Lutz(8/5/2023) - AUS

I appreciate this template. God bless you.

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