job offer decline template template

Job Offer Decline Template

How do I write an email declining a job offer? How to politely decline a job offer? Download this Decline Job Offer Template for your easy use.

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Rejecting a job offer can be done for many reasons. The pay may not be enough or it's less than what you were previously earning. You may not like the company or don't really like the people who you would be working for. These are valid reasons to decline a job offer. You are always entitled to that, but make sure the letter is kind and appreciative.

How to politely decline a job offer?

Before sending a declination of the offer letter, make sure you are positive you do not want the job. If a scenario exists wherein you might take the job (such as a pay increase or other changes in the benefits package), first try to negotiate a counter offer. When writing a declination of offer letter, express your interest in working for the employer in the future. Indicate that you would like to be considered for future job openings in the company. Be sure to use clear language in this section so that the employer can contact you about the job at a later date.

Turning down a job offer can be a challenge, so politely turning down a job offer is an art you have to master. After all, no candidate wants to break the bridge to a potential employer. We can never know when the paths will cross again.

Just because an offer has been made to you is not a sufficient reason to accept it. You may have gotten a better offer, the salary doesn't meet industry standards, or you just have a gut feeling that you should skip the offer - there could be multiple reasons for declining an offer. Whatever the reason, knowing how to respectfully decline a job offer takes practice.

Your email should include the following:

  • Expression of appreciation for the offer
  • Written rejection of the offer
  • Reasons for rejection job offer, for example, due to:
  • Personal reasons;
  • Salary too low;
  • To long commute;
  • Illness;
  • A better offer.

Address the letter to the person who offered you the position. Include your contact information and phone number, even though it is on file with the employer. There's no need to give extensive details as to why you're declining the job. Do not include any potentially offensive reasons, such as a poor work environment or feeling uncertain about the company's long-term future and profitability. However, it is appropriate to briefly mention a reason for turning the job down. For example, you might explain that you accepted another offer, decided it was best to stay at your current job, or felt that the position didn’t ultimately match your career goals. Whatever the case, keep your explanation brief.

Basic Job Rejection Email Sample:

Dear Sir/Madam {{Name}},

Thank you for offering me the {{Job title}} position. Regretfully, I must decline your offer. While I was very interested in the opportunity and working with your team, I do not feel it is the best fit for me at this time.

Thanks again for taking the time to meet with me and for the generous employment offer. I am impressed by your company's goals, mission and commitment to quality and service, and wish you and your colleagues much continued success. I hope that we meet again in the future.

Yours sincerely,

A response like this can always come in handy and therefore it's a good idea to download it and use it when needed. It will be ready to use and will save you a lot of time trying to search for it. has many more letters that would be ideal for your business or for personal reasons.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Malissa Barajas(8/9/2022) - DEU

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Randee Newton(8/9/2022) - USA

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