job rejection letter template

Job Rejection Letter

If you want to reject an applicant politely, how should you do it? We've prepared a rejection letter template in Microsoft Word and Google Docs.

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Rejection Letters
.docx (0.01 MB)


The purpose of a job rejection letter is to inform employees that they have not been selected for a position. Their job search can continue with the information provided in rejection letters. Letters of rejection are also referred to as rejection letters for employment or rejection letters for candidates.

If you want to reject an applicant politely, how should you do it?

Guidelines for rejecting applicants:
  • Make sure they know as soon as possible. Before letting any other candidates know that they won't be moving forward, many people like to wait until they have hired or found the most suitable candidate.
  • Send an individual rejection letter.
  • It should be short and sweet.
  • Don't hide anything.
Here are a few sample rejection letters for employment applications:

An example of a rejection cover letter can be found below. It can be downloaded and used after making changes based on your needs and criteria. The following tips will help you write a rejection letter after certain edits, as well as provide a sample rejection letter. Please find below a sample letter for your reference:

  • Dear {{Applicant’s name}},
  • Thank you for applying for the position of {{Position name}} with {{Business name}}.
  • Unfortunately, on this occasion your claims for the position were not as strong as other candidates and your application was unsuccessful.
  • Should you wish to discuss the outcome of your application further, please don’t hesitate to contact {{me/person’s name}} directly on {{telephone number and/or email address}}.
  • I wish you well in your future employment endeavors.
  • Yours sincerely,

Make some changes in the document available in Microsoft Word format by downloading this free sample employment application rejection letter template. You can find some useful content on our website if you like this letter, and please give us a big thumbs up.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


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