cover letter guide template template

Cover Letter Guide Template

How do I structure my cover letter? Just download this printable guide template and use it as a guide for writing your own personalized cover letter.

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Cover Letters
.docx (0.01 MB)


Several elements need to be included in a cover letter: a contact section, a salutation, an introduction to the hiring manager, information about why you are qualified for the position, and your signature. Depending on how you are sending your letter, you will need to list the information and format it.

How do I structure my cover letter?

Below is a list of writing tips that you can easily follow while writing an impactful and effective cover letter for your ease, we will also provide several cover letter samples as well [1][2][3]:

  1. Personal Information: You need to write your name and email address at the top of the letter. this email address doesn’t mean to be your postal address. Instead, it should be for virtual contact purposes. Make sure that the email you attach in your cover letter looks professional. One of the best options for a professional email address is to write your personal name in the address instead of any other irrelevant name. There are many email online websites, in case you don’t have an email, you can always create a free email account on the respective professional websites.
  2. Date: Mention the date the letter is written in the top corner.
  3. Salutation: make sure to write the name of the hiring manager along with their address and email address.
  4. Greeting: Use the greeting and welcoming words to address the manager, and write the complete name of the manager.
  5. Reiterate terminology job description: Mention the job description of the job and try to relate your interests and skills with the given position (this will grab the attention of the hiring manager and increase the chances of your candidature).
  6. Highlight your skills/abilities: While writing a job letter, make sure to include your skills and expertise in a highlighted manner. Since this part becomes a major factor deciding factor whether you will be selected or not.  Write your previous experience of working at a construction site, mention that you can deal with larger construction projects, and have technical knowledge of management and handling of the construction tools, and equipment. Address your speaking and communication skills. Mention your details, education, certifications, and skills that describe your candidature for construction worker.
  7. List your qualifications, experience and achievements: Make sure you properly relate your qualifications and experience with the current job you are applying to. This really makes a good impression of yours in front of your expected boss.
  8. Be concise: if you write a lot of irrelevant detailed information about yourself, this may become a negative point while getting yourself selected for the job. So, make sure you are as concise as one can be.
  9. Proofread the letter: Sometimes, there might occur some terrible mistakes in the letter which you are not aware of. So, getting rid of those errors is important for you to delete that fault. For this purpose, you can re-read the letter, proofread (at least 2 times): and edit it to get it ready in the best way.
  10. Spelling and grammar error-free: make sure the letter is error-free.
  11. Company’s recipient: After writing your personal mail, write the company’s address and subject. The subject of a cover letter decides and reflects what the letter is about. So make sure to be professional in creating a first impression.
  12. Mention the purpose of the letter: In the next step, you must mention why are you sending this letter. it includes the job details for which you are writing the letter.
  13. Perfect match?: Why you are a perfect fit for the job: You must write why you are the perfect fit for the job. This part serves the most in getting you selected for the interview.
  14. Write acknowledgments: In the conclusion of the letter, thank them for providing a chance to apply for the job. Pay your regards and write for the hopes you have from the company.
  15. Final greeting: At the end of the cover letter, use greeting words i.e., sincerely, obediently, etc. Also, include your availability to talk to encourage the hiring manager to contact you at the most convenient time.
  16. Personal contact details: Write your name, active contact number, and email address for any future correspondence.
  17. Signature: Place a handwritten signature.

Sample genuine sentences for cover letter:

Below is provided a sample cover letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter for your guidance:

Dear Hiring manager's name,

I would like to communicate my sincere interest in the {{position}} posting with {{company name}} that I found on {{how you found out about the position}}. While reviewing your company website, I noticed that your firm is an {{compliment them on awards, philanthropy, innovation, being an industry leader}}. I am particularly interested in working with you in {{specific area/department}} because I also find {{what you find exciting or inspiring about the company}} to be the most important factor in marketing and business. ;My keen {{skills}} are well demonstrated in my over {{how many years you've worked}} in {{areas you've worked in}}. Currently, I work as a {{position}}, focusing on {{important projects}} where my attention to detail and {{other skills}} were essential to the success of my team and {{project, challenge, task}}. I have acquired an understanding of {{concepts or responsibilities required in job description}}, as well as how to meet and exceed {{goals, standards}} set by the companies I have had the pleasure of working for. I believe I am prepared to handle the exciting challenges this position presents, and I hope you allow me to further discuss my qualifications with you in an interview. I have attached a copy of my resume to this application for your review. Please let me know if you require additional information. Thank you for your time and consideration.

Yours sincerely,

Download this cover letter guide template for free from our website. Make some changes to the document available in Microsoft word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Darrin Koch(9/27/2022) - USA

This file will be useful for my friend

Mandy l(9/27/2022)

useful cover letter


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