Employee Warning Letter Template

When an employee breaches company protocol, an employer will send them an employee warning letter, which informs them that they face disciplinary action if they continue to do so. A detailed description is provided of the employee's misconduct, so there is no misunderstanding on the part of the employee.

In what format should a warning letter be written?

Tips on writing a warning letter for employees:

• Provide a description of the employee's infraction.
• Details about the employee should be provided.
• The employer's information should be provided.
• In the event that a reoccurrence occurs, explain the consequences.
• Provide information about the probationary period for the employee.
• Tips for improving future performance should be included.
• Indicate whether a meeting must be held immediately.

The employee warning letter might include the following generic sentences:An example warning letter is provided below. After making changes to it according to your requirements, you can download it and use it. The following tips are not only meant to help you, but also to provide you with a sample warning letter you can use after making certain edits. You can use the following sample letter as a guide:

Dear Sir/Madam {{Name}},

This letter is a Written Warning for unsatisfactory job performance. On {{date}}, you and I met to discuss management's concerns about your performance of record keeping duties in the division. Specifically: 1. Your weekly budget journal entries had not been kept up to date for the last six weeks. Both your mid-month and end of the month bi-weekly fiscal reports to the Department Head were late. The mid-month report was due on the 14th, but you turned it in on the 17th. The end of month report was due on the 29th, but you turned it in on the 5th of this month. 2. As was explained to you on numerous occasions since you began work here, the bi-weekly fiscal reports are used to track grant fund usage, and are the basis for reporting to the granting agencies on the use of the grant funds. The lateness of your reports has caused this quarter's report to the Foundation to be filed a week past the deadline. During our meeting, you did not provide an acceptable explanation as to why you had not met the deadlines, but did request additional training in the department's reporting system. I will meet with you next Monday to review the reporting system. During the next 60 days, I will meet with you each Friday to review your records and reports. You will be responsible for completing your assignments accurately and on time. If you do not make the necessary job performance improvements, we will consider further disciplinary action, up to and including dismissal. This written warning is being issued pursuant to the guidelines of the University Disciplinary Policy, and will remain active in your personnel files for 12 months or until you receive at least an overall evaluation of ,Good, and a ,Good, on Principal Function 2 which covers your reporting responsibilities. Alternatively, this written warning may be made inactive at any time deemed appropriate by management. Written warnings are not appealable under the SPA Employee Grievance Policy.

Yours sincerely,

The following employee warning letter template is available for free download on our website. You can edit the document available in Microsoft Word format as needed. You can find some useful content on our website if you give us a big thumbs up and give us your valuable feedback.