Order acknowledgment letter

An acknowledgment is a letter that contains receipts of purchased goods or items. Such letters only confirm the purchase of the bought item or receipt.  It can also be a document receiving an acknowledgment letter other than a purchase. 

What is the need for acknowledgment letters?

So, we can divide contract letters into the following types:

• Business acknowledgment letter - these letters acknowledge the purchase of a good or some other item;
• Order acknowledgment letter - confirms the order of a customer.

In this world, acknowledgment letters play an important role in the buying and purchasing of stuff. These letters are considered important since they are known to be an actual receipt of purchased stuff for both parties. Also, they have huge importance about the fact that the one who sends this letter to the other party has met up all the guidelines of the contract and met all its needs. Furthermore, these letters are considered as trust builder letters since such letters make a business party trust you completely. Whenever your company receives any kind of business document from whomsoever, it becomes important on your part to send a letter of acknowledgment in return. So, it is your responsibility to always send an acknowledgment letter to another party whenever you receive any kind of goods from that party. This acknowledgment contains praise of the bought item.

What to write in an Order acknowledgment letter?

In the letter header, you should include the names and addresses of your company and recipient. Below you should put the date when the letter is being sent/written. Following is the list of items/points which you must include in your letter of acknowledgment:

1. Always write your name, address, and your company name at the top of the letter. do not forget to add the date below them.
2. Include a subject heading that must possess what this acknowledgment is about.
3. 3rd foremost part of the letter is to include the body of the letter. this letter body must contain all the information related to the orders which you are acknowledging about.
4. 4th part must contain the confirmation of the order which you are acknowledging.
5. Write in clear detail that you have received the order. This part must contain the date, on which you received the order.
6. Last but not least, provide gratitude to the sender for the purchase/order.
7. End the letter with good words by writing your name at the end.

Sample of Order Acknowledgement Letter:

Here is an example of an acknowledgment letter written below:

Dear Mr./Mrs {{name}},

Thank you for your interest in our products and services. Your purchase order has been received and is currently in process. Delivery usually takes from {{time/number of days}} but we aim to make it before that date. We will notify you once your order is ready.

We value your business and would like to retain you as a customer for years to come.

Yours sincerely,

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