job rejection cover email template

Job Rejection Cover Email

How do you write a Job rejection email? When writing a Job rejection email check out and download this sample email

bizzlibrary template file type image
.docx (0.02 MB)


Rejecting a job offer can be done for many reasons. The pay may not be enough or it's less than what you were previously earning. You may not like the company or don't really like the people who you would be working for. These are valid reasons to decline a job offer. You are always entitled to that, but make sure the letter is kind and appreciative.

How do you write a Job rejection email?

Before sending a declination of the offer letter, make sure you are positive you do not want the job. If a scenario exists wherein you might take the job (such as a pay increase or other changes in the benefits package), first try to negotiate a counter offer. Once you send a rejection letter, there is almost no chance you will be offered the job again.

What to Include in a Job Rejection Letter?
Your letter should include the following:

  • Expression of appreciation for the offer
  • Written rejection of the offer
  • Reasons for rejection job offer, for example, due to:

    • Personal reasons;
    • Health;
    • Salary too low;
    • To long commute;
    • Illness;
    • A better offer.

Address the letter to the person who offered you the position. Include your contact information and phone number, even though it is on file with the employer. There's no need to give extensive details as to why you're declining the job. Do not include any potentially offensive reasons, such as a poor work environment or feeling uncertain about the company's long-term future and profitability.

However, it is appropriate to briefly mention a reason for turning the job down. For example, you might explain that you accepted another offer, decided it was best to stay at your current job, or felt that the position didn’t ultimately match your career goals. Whatever the case, keep your explanation brief.

Simple Job Rejection Cover Email:

Thank you very much for offering me the position of Marketing Manager with Organization.

It was a difficult decision to make, but I have accepted a position with another company.

I sincerely appreciate you taking the time to interview me and to share information about the company. 

Again, thank you for your consideration.

A response like this can always come in handy and therefore it's a good idea to download it and use it when needed. It will be ready to use and will save you a lot of time trying to search for it. has many more letters that would be ideal for your business or for personal reasons.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Sheryl Walsh(12/2/2022) - AUS

Thank you for the Doc!!

Verdell Riggs(8/3/2021) - AUS


Ping Hawkins(8/3/2021) - DEU

Thank you for this!!

Senaida Chandler(5/23/2021) - NZL


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