Absence Warning Letter

A warning letter is a highly effective way to get an individual to correct their negative or inappropriate conduct. When someone in authority issues a warning letter, the recipient usually responds well and makes the necessary corrections.

What do you say to an employee with attendance issues?

It's important to let your employees know when their attendance is negatively affecting the company. Explain to the employee how his frequent absences are impacting the business, and what steps you expect him to take to improve his attendance.Guidelines for writing a warning letter to your employees:

1. Determine the reason for writing the warning. There will be an outcome for your warning, either you want to improve the employee's behavior or are you paving the groundwork for termination.
   
2. Discuss the situation with others at the management level so you can get some useful insights. Determine who will actually write the letter and who will deliver it.
3. You wrote a warning that could become a legal document, so you should always use formal guidelines. This will ensure that your written warnings are taken seriously and have the desired effect.
4. Violating company policy can lead to termination of employment. If you have an employee handbook, copy the policy or policies the employee broke and include it in your warning letter.
5. Make sure to include all of the important details in your description of the incident, including when it happened, what transpired, and who was involved. This will help ensure that your account is convincing and persuasive.

Sentences for employee absence warning letter:

Below is provided a sample warning letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample warning letter that you can use after certain edits. Here is a sample letter for your guidance:

Dear Sir/Madam {{Name}},

According to our records, you have been absent from work since {{date}}. During this time, you have failed to contact the company to explain the reasons for your absence. I have tried several times to contact you via your {{telephone/mobile phone}} but without success. Your unexpected and unexplained absence has caused considerable difficulties for your {{department/team/manager}}. We are also concerned for your personal wellbeing and whereabouts. As you know, you are required to notify the company by {{time}} on the first day of any absence from work {{or as soon as is reasonably practicable}}. If the reason for your absence is illness, you are also required to provide the company with a {{self-certificate/Doctor’s certificate}} after {{add number of days}} days. I therefore require you to contact me on {{telephone number}} as a matter of urgency by {{appropriate time and date}} to inform me of the reason for your absence and give me some indication of when you are likely to return to work. The company regards your current absence from work as an unauthorized, unpaid absence, in contravention of the company’s absence reporting procedures. You should be aware that the company views unauthorized absence, without good cause, as {{serious/gross}} misconduct, which may result in disciplinary action being taken against you, including {{summary}} dismissal.

Yours sincerely,

Download this employee absence warning letter template for free from our website. Make some changes to the document available in Microsoft Word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us. Head towards our website for some useful content.