formal letter format template

Formal Letter Format

How do you write a general formal letter format? This sample template is can be easily downloaded in any of the available file formats in any operating system.

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General Letters
.docx (0.02 MB)


A formal letter is an impressive language that is written formally, followed by a certain stipulated format, these letters are written for official purposes to authorities, dignitaries, colleagues, seniors, and more. To get your own sample formal letter template, download this file immediately.

How do you write a general formal letter format?

Tips on writing a formal letter format:
  • The letter introduction should clearly state the purpose of your correspondence, be sure to keep it clear and concise
  • Before you send the formal letter, double-check the spelling and grammar errors first, a letter that is free from errors will come across as more professional
  • A formal letter will require a more formal and professional tone than your average letter, think about the audience language and avoid slang words, also make sure you're being respectful
  • In writing a formal letter format, make sure to add all the proper elements, like the recipient's address name, signature, and more.

Sample guide for formal letter format:

Below is provided a sample formal letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter format for your guidance:

Dear Mr./Mrs./Ms. {{Name}},

Introduction: The introduction outlines the subject of the letter and elaborates the purpose of “why” the letter has been written. It usually begins with: “This is to bring to your notice…” “This is to inform you…” “This is with reference to …” “On behalf of…” They are personal letters and hence need not follow any strict pattern. They contain personal information and are subjective. Main Body of Formal Letters: Subject: The subject of the letter should be short and an introduction to the theme of the letter. It is the highlight of the letter or briefing line to introduce the motive of the letter. For example: “Permission for leave” “Complain against plastic burning in the society” “Request for permission” “Acceptance of funds” Main Content: It tries to provide maximum information for the concerned subject. Conclusion: It is the complimentary closure to the entire letter. It should end with a vote of thanks and regards in order to form a good association with the recipient. Yours sincerely,

Download this sample formal letter format for free from our website. Make some changes to the document available in Microsoft word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us.

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Easter Haney(5/29/2023) - USA

Sublime document, thank you…

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