employee promotion transfer letter template

Employee Promotion Transfer Letter

In what format should a promotion letter be written for an employee? Take advantage of this downloadable file and customize it as you see fit.

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General Letters
.docx (0.01 MB)


Promoted employees move to positions with higher pay grades or salaries from other positions. When a person transfers from one job to another, they are promoted to the same pay grade or to a similar salary level in the company.

In what format should a promotion letter be written for an employee?

An employee promotion letter should include the following:
  1. It is expected that the promotion will take effect on the following date. When the promotion becomes effective, let the employee know so they can report immediately to their new supervisor.
  2. A candidate has been selected for this position. Details follow.
  3. A description of the proposed job position's reporting structure.
  4. You may need to take any additional steps.
Employee promotion transfer letters may include the following generic sentences:

We have provided you with a sample transfer letter that you can download and use after making changes according to your needs and criteria. In addition to the tips, we also provide you with a sample transfer letter you can use after certain edits. Here is the sample letter:

Dear Name,

We are pleased to Promote you as ___________ and transfer you to our Branch at ___________________ with immediate effect. In your new assignment you will report to {{Name Designation of the person}}, who will explain to your nature of your responsibilities and guide you from time to time. With a change in your responsibilities as aforesaid we are pleased to revise your compensation from. Details of the revised compensation structure will be discussed and finalized in consultation with HR. We are sure you will make the best use of the opportunity offered to you and contribute substantially to the success...

Take advantage of our free editable transfer letter template available in Microsoft Word, Outlook or Google Docs format and make necessary changes. Your valuable feedback is very important to us, so please give this letter a thumbs up and visit our website for some useful material.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Margo Hogan(1/6/2023) - NZL

Thank you for the letter!!

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