employee acceptance letter template

Employee Acceptance Letter

How to write an Acceptance Letter to a new employee? Download this Employee Acceptance Letter now for your reference.

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Acceptance Letters
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A job acceptance letter is written when a job is offered to you and you want to accept the job. In today’s professional world, a skilled written letter is required to accept the job. The letter contains your gratitude to the HR manager and the organization in general. In this context, we will tell you about how you can write an acceptance letter that will positively impact your boss and the organization. 

How to write a Job Acceptance Letter to a new employee?

The Employer Acceptance Letter is an essential tool for any job seeker. It is a document that shows that you have been accepted for a position and outlines the terms of your employment. This letter is your chance to make a good impression on your new employer and to show them that you are excited about the opportunity to work with them. Below are written some tips to write acceptance letters:

  • Write a clear subject line: Your subject line indicates what the letter is about. You must choose a precise and clear subject, like ‘accepting (job title)’. Such kind of simple subject will really do the best job.
  • Write the appropriate address of the receiver: You should clearly and completely mention the contact details, personal information, and address of the receiver and your own. This will help your letter in reaching the necessary destination.
  • Accept the job: In the next crucial part of the letter, you need to write about the job you accept under what terms and conditions. Vow to comply with the company’s terms and conditions. Make sure that you have gone through the terms and conditions of the organization and you agree with them. This will convey a message to the employer that you are serious about the position.
  • Pay acknowledgments: Remember that an acceptance letter is an opportunity to say thank you to the employer for offering you the job so say it in an appropriate way. Show your gratitude and enthusiasm for upcoming employment. Samples for Job Acceptance Letter:

Employee Acceptance Letter

Below are attached some samples of job acceptance letter. You can easily use these after certain edits.

Dear Sir/Madam {{Name}},

This letter confirms our conversation of {{date of interview}} when you offered to employ me as a {{name of position}}. I am pleased to tell you that I accept your offer that comes with the following conditions: {{conditions of the job}}

The job responsibilities include {{enumerate job responsibilities}}.

I can start working on {{date}} and I plan on contacting you in the following {{time period}} to confirm this date. As discussed in the previous conversation, I shall report to you directly as my supervisor.

As we discussed the beginning salary will be of {{amount}}. Besides this compensation you also indicated that I will also receive a commission of {{percentage}} based on {{basis of commissions}}. This shall be paid according to the commission policies of the company.

It has been brought to my attention that according to the company policy I will be reimbursed for the following out of pocket expenses {{enumerate the expenses}}.

I would like to express my appreciation for your employment offer.

Yours sincerely,


Freely download these  Employee Job acceptance sample letters. You can use and edit this offer letter easily with your Microsoft Word processor. If these letters are not according to your situation and needs, then please head on to our website for more letters.

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Bong Macdonald - GBR

Thank you for the letter!!

Dia Ali - USA

In my opinion a very Excellent document to use.

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