employee promotion letter template template

Employee Promotion Letter Template

What should a promotion letter look like? Any operating system can easily download the promotion letter in any of the available formats.

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.docx (0.01 MB)


A job promotion letter is a type of formal correspondence used to offer an employee a promotion, raise, or new role within a company. With a free Job Promotion Letter Template, your HR department can save time drafting individual promotion letters by letting a sample template automate the process instead.

What should a promotion letter look like?

What to include in a promotion request letter:
  • Formal headings should be used. Your manager or team lead should receive a formal letter if you send it in print.
  • Make sure your salutation is professional.
  • Please explain what you need.
  • Your fit with the company should be explained.
  • Put together a transition plan.
  • The letter should be concluded by thanking them.

Here are some sample sentences for employee promotion letters:

An example promotion letter can be found below. Once you have made changes as per your requirements and criteria, you can download and use it. Besides tips, we are also providing you with a sample promotion letter that you can use after a few tweaks. As an example, here is a letter you can use as a guide:

Dear Sir/Madam {{Name}},

We are very pleased to inform you of your promotion to the post of {{Designation}} with effect from {{date}}. You will be reporting to {{name of reporting manager}}. Your monthly salary will be effective from the above said date. We thank you for your sustained performance and commitment to the organization over the years and you truly deserve this promotion more than anyone else in your own. The hard work and skills you have shown over the years is remarkable. We are confident you will take up this new responsibility with great enthusiasm and will keep contributing effectively and efficiently towards the objectives of the organization. It would be great if we can schedule a meeting this week itself to discuss and finalize things.

Yours sincerely,

You can download the employee promotion letter template free of charge from our website and make some changes to the document available in Microsoft Word. Let us know if you liked this letter by giving it a big thumbs up. You can also check out our website for some helpful material.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Blanche Simon(5/29/2023) - USA

I wanted to take the time to thank you. That is the least I can do.

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