employment candidate rejection template template

Employment Candidate Rejection Template

How to write an Employment Candidate Rejection Letter? What is in an Employment Rejection Letter? Download and modify according to your preferences

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Rejection Letters
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Sometimes it's part of the job to bring unpleasant news to talented -but not suitable- job candidates. In the end, there is only one person who is the best fit for the job. Not all job applications and resumes will receive positive answers, and that's only normal. A well-drafted rejection letter will the be next response you need to send out, and if kindly and positively written, it can soften the blow. 

How to write an Employment Candidate Rejection Letter?

Responding to unsuccessful applicants via email, whether rejecting a submitted resume or following up after an interview, is an integral part of the candidate relationship management process. Sending rejection emails can serve you and your organization in a number of ways. Sending rejection emails is a great way to identify unsuccessful candidates and all the effort they put into their applications. It also prevents them from waiting while wondering what's going to happen next. Your rejection email can also encourage them to reapply if you wish. Candidate rejection emails are formal letters sent to job applicants notifying them that they are not going to the next stage of the hiring process. If you're wondering whether to send rejection emails, it's important to remember that ignoring rejected candidates can negatively impact your employer brand and ruin your company's candidate experience. Generally, candidates are not very engaged at this stage. They didn't want to be hired right away and didn't take much time to apply. Below are some things to keep in mind when writing an Employment Candidate Rejection Letter.

  • Thank candidates for their time by expressing your appreciation clearly in your email. This is a gesture of goodwill and an appreciation for the effort and time you put into completing your application and interview. Thank the candidates for the good professional relationship they have built with them.
  • It is very important to briefly but clearly explain why the candidate has not progressed to the next stage of the recruitment process. This should be an integral part of your rejection letter or email. Please provide your candidate with constructive feedback and details of why you decided to reject them, and include it in our sample candidate rejection letter or rejection email template.
  • Applicants and candidates may also be advised of what they can do in the future to improve their qualifications, for example by seeking more experience in a specific role or gaining professional certification. While recommended, employers should also be careful not to commit to future employment.
  • In every successful candidate scenario, it's important to congratulate them on a great job, thank them for their time, make sure they're interested in working for you, and let them know what to expect after the interview. By being very clear about what to expect, you set the tone of professionalism and communication.
  • Follow-up encouragement for future applications also helps keep the door open. Since he/she was a good candidate, the hiring manager said he was considering looking for other vacancies. This is more positive than just asking people to look for other opportunities.

Employment Candidate Rejection Template

See below for Employment Candidate Rejection Template sample:

Dear Sir/Madam {{Name}},

We appreciate your interest in {{company name}} and the time you’ve invested in applying for the {{role title}} opening.

We ended up moving forward with another candidate, but we’d like to thank you for talking to our team and giving us the opportunity to learn about your skills and accomplishments.

We will be advertising more positions in the coming months. We hope you’ll keep us in mind and we encourage you to apply again.

We wish you good luck with your job search and professional future endeavors

Yours sincerely,


Freely download this Employment Candidate Rejection Template. You can use and edit this offer letter easily with your Microsoft Word processor. If these letters are not according to your situation and needs, then please head on to our website for more letters. This letter template is easy to use and customize, so you can make it work for your business.

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Nicolette Dunn(12/2/2022) - DEU

Thank you for this!!

Jacklyn Kim(8/28/2022) - USA

Endorsed teh document and page to my network

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