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Leave of Absence Request for vacation

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If you wish to take up your annual leave, or vacation leave, that you probably have earned after a year or work, it's best to announce this well in advance.

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Category: > Leave Letters



Overview

How to write a formal leave request for a vacation to go back to your hometown?


If you wish to take up your annual leave, or vacation leave, that you probably have earned after a year or work, it's best to announce this well in advance. Also it's important to coordinate the leave with other colleagues, so the urgent and important work will be done. Most companies allow their employees to receive credit for their earned leave on a (semi-)monthly basis, and the amount of leave days accrued is based on years of service. 
    When you write the vacation leave request, be clear about what you are asking for at the beginning of the letter, including being specific in the subject line. If you will be taking hours that you have already accumulated and are due to you, state that. Briefly describe the steps you have taken to notify colleagues or clients. Make use of our leave for a vacation letter template to help to come to a perfect personalized version. 

    Follow the following steps in order to get approval for your leave:

    • One of the first things to do is to check your companies' policy;
    • The objective of writing this letter is to request a period of leave for a temporary or permanent leave. It will mainly depend on the reason you apply for leave, whether or not you want to use a formal intonation. 
    • There are some companies that require an online form filled out and others accept an email. This leave for vacation request template could still help you out and you copy-paste the content in your email or form.
    • Make sure you request is complete with your dates of vacation and mention specifically it’s for vacation purpose.
    • Be sincere and polite in the letter.
    • Check your grammar and spelling of the content that you added.
    • Confirm if HR and your boss received (and read) it.
    • Return back to your position in time, if you want to be sure to avoid future problems…
    Depending on your job description and level of responsibility, you may want to state where you will be, whether or not you will be checking the phone, WhatsApp, WeChat, or email regularly, and how you can be reached in case of work emergencies. We support you by providing this sample Vacation Leave Letter template, which will save efforts and help you merit your leave approval.

    Download this Vacation Leave Letter template now!


    -
    Subject: Leave of Absence Request

    Dear Mr./Mrs. [NAME HR MANAGER/BOSS],

    I would like to officially inform you regarding my absence from the office for [##] weeks. 
    [Reason] I would be going for a vacation to [LOCATION] in order to avail of my annual leave allowance provided by the company. I have sufficient hours accumulated to cover this time off. 
    I am leaving on [DATE LEAVE] and returning on [DATE RETURN].
    In the meantime, I have discussed my request with my colleagues and my tasks will be taken care of by [NAME COLLEAGUE] in my absence who will be submitting the weekly reports to you at regular intervals. I am available on my phone [T +00000000] and email: [email@email.com], in case you need to contact me for important questions. 
    I hope you will consider my request and grant me leaves for the above-mentioned dates. If you have any questions, please feel free to contact me directly. Looking forward to your approval.

    Yours sincerely,


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    Reviews

    Hertha Escobar - USA

    Thank you for the template

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