employee absence warning letter template template

Employee Absence Warning Letter Template

In what format should a letter of warning be written? This sample warning letter template can be easily downloaded in any of the available file formats.

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Warning Letters
.docx (0.01 MB)


Generally, a Warning Letter is used by employers as a disciplinary action to inform employees that breaching company protocols could result in more severe consequences. So that no misunderstandings arise on the employee's end, the report details the employee's misconduct.

In what format should a letter of warning be written?

List of ways to write a letter of warning for an employee:
  1. Provide a description of the employee's infraction.
  2. Details about the employee should be provided.
  3. Name and contact information of the employer.
  4. In the event that a reoccurrence occurs, explain the consequences.
  5. Employees should be given a probationary period.
  6. Describe how future improvements can be made.
  7. We will be happy to schedule an immediate meeting if necessary.

A sample absence warning letter from an employer would look like this:The following is an example of a warning letter. It can be downloaded and modified according to your requirements. You can use the warning letter after certain edits, as well as the tips we provide. The following sample letter is provided for your reference:

Dear Sir/Madam {{Name}},

On {{date}}, you failed to report for your scheduled shift at 9 a.m. You did not notify your manager of your absence in advance. Furthermore, upon your return to work on {{return date}}, you failed to provide a justifiable excuse for your absence or your failure to notify your manager in advance. This conduct is unacceptable and will not be tolerated by {{Name of the Organization}} Organization. A review of your record indicates that you have failed to report to work without notice or justifiable excuse on several occasions in the past. In the past 12 months alone, you were absent in this manner on other occasions. These absences were on {{date}} and {{date}}. On both of those occasions, you were given verbal warnings and directed to notify your manager in advance of every absence. In light of the foregoing, we have no choice but to issue this written warning. We trust that this discipline will ensure that you correct your behavior in the future. However, please note that if you engage in further misconduct of any kind, you may be subject to more severe discipline, up to and including suspensions and dismissal.

Yours sincerely,

Here is a sample absence warning letter that you can download for free. Format the Word documents available in Microsoft Word in a different way. You can rate this letter by giving it a big thumbs up if you like it. It is extremely valuable to us that you provide us with valuable feedback. We have some helpful content on our website.

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Nicolle Farrell(5/29/2023) - DEU

Great feedback, no remrks!

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