employer rejection template

Employer Rejection

How do you write a rejection letter to a job applicant? Download this sample Employer Email Rejection letter now for your quick and easy reference.

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Rejection Letters
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Sometimes it's part of the job to bring unpleasant news to talented -but not suitable- job candidates. In the end, there is only one person who is the best fit for the job. Not all job applications and resumes will receive positive answers, and that's only normal. A well-drafted rejection letter will the be next response you need to send out, and if kindly and positively written, it can soften the blow. 

How do you write a rejection letter to a job applicant?

Responding to unsuccessful applicants via email, whether rejecting a submitted resume or following up after an interview, is an integral part of the candidate relationship management process. Sending rejection emails can serve you and your organization in a number of ways. Sending rejection emails is a great way to identify unsuccessful candidates and all the effort they put into their applications. It also prevents them from waiting while wondering what's going to happen next. Your rejection email can also encourage them to reapply if you wish. Candidate rejection emails are formal letters sent to job applicants notifying them that they are not going to the next stage of the hiring process. If you're wondering whether to send rejection emails, it's important to remember that ignoring rejected candidates can negatively impact your employer brand and ruin your company's candidate experience. Generally, candidates are not very engaged at this stage. They didn't want to be hired right away and didn't take much time to apply. If you need to send a job rejection letter to a candidate, consider this letter sample instead of starting the letter from scratch. Always make sure to write a courteous positive rejection letter, to ensure the candidate will have a positive impression and remembers your company for its prompt and polite reputation. Additionally, make sure your tone is prompt and thankful for their effort.

See below for Employer Email Rejection Template sample:

Dear Sir/Madam {{Name}},

Thank you for taking the time to consider {{Company Name}}. We wanted to let you know that we have chosen to move forward with a different candidate for the {{Job title}} position. 

{{Optionally, include feedback from the hiring process for candidates who may be suitable for future openings:}} Our team was impressed by your skills and accomplishments. {{It’s best to include something that specifically drew your attention.}} We think you could be a good fit for other future openings and will reach out again if we find a good match.

We wish you all the best in your job search and future professional endeavors.

Yours sincerely,


Freely download this Employee Lateness Warning Letter Template. You can use and edit this offer letter easily with your Microsoft Word or Google Docs word processor. If these letters are not according to your situation and needs, then please head on to our website for more letters. This letter template is easy to use and customize, so you can make it work for your business.

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Lizeth Calderon - DEU

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Chun Koch - AUS

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