job applicant rejection by email template

Job Applicant Rejection by Email

What is a polite way to respond to an applicant via email when he or she is rejected? This response can be used in outlook, Google Docs, Word, Apple Pages, etc

bizzlibrary template file type image
Rejection Letters
.docx (0.01 MB)


Employers may send job candidates an application acknowledgment letter if they wish to inform them of their application status. In order to evaluate a candidate's application, companies should acknowledge their receipt of resumes.

How to politely reject an applicant via email?

Responding to applicants should include the following in order to make them feel valued:
  • An applicant's name.
  • Refer to their application and for a particular position.
  • Applicants are notified that their applications have been received, or politely informed they are rejected.
  • Reason for rejection.
  • An estimate of when human resources will complete screening applications, so they know when to expect a reply.
Here are some sample generic responses:

We have provided a negative response letter below that you can use as a guide. This letter can be modified to fit your specific requirements and criteria. We want to provide you with more than just tips, but also a sample response letter that you can use after making some edits. Here is a sample letter for your reference:

Dear Name,

Thank you for applying for the {{position}} with {{company}}. We appreciate your interest in our organization and your commitment to sensible health care policy reform. We received more than {{number}} applications for the position, and the hiring process has been a very competitive one. Although we were impressed with your qualifications, we have decided not to move your application forward. However, we greatly appreciate your interest in working with us and wish you the best of luck...

This job application email response template is available for free from our website. Simply download the Microsoft Word or Google Docs document and make some changes to customize it for your needs. If you like this letter, please give us a thumbs up and head towards our website for some more useful content. Your feedback is always appreciated and helps us to improve our services.

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Jeromy Vega(1/6/2023) - GBR

Thanks for providing this example

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