Receive Purchase Order Acknowledgement Letter

An acknowledgment letter is a receipt letter that informs the sender that the receiving party has received the information that the sender has given. This is a document that can be used as proof that the sender has sent the substantial information that he or she has intended to send.

How do I write an Acknowledgement Letter for a job?

Acknowledgment letters are written as soon as you receive the documents, so make sure you have them in hand or at least are aware of the reception of the documents, if not anything. Only write what's true and write to the point, without exaggerating anything. Follow these steps for drafting your acknowledgment letters:

• Create an outline of the letter after you have received the papers. You will be either satisfied or dissatisfied. Your reaction will determine how you want to outline it.
• Now make a draft. Rough papers are easier to work with. Think out loud, read out loud, and edit wherever needed.
• Identify the person to be acknowledged. If you are not sure, enquire. Address the letter to him, with his necessary job post, company, and contact details. Addressing the person is more impactful than addressing the company he works for as a whole. Read the first line of this article for further clarification.
• The salutation should be also paid attention to, and it should be depending on the relationship between yourself and the recipient.
• Do not miss out on the date and subject line. Remember this letter is a receipt in itself, so give attention to the details. This will prove helpful in the future.
• Know that you are just acknowledging the receipt. State it clearly and directly. After that, you might not have much to write. And don't bother, because such articles are meant to be short and exact.
• The closing paragraph should focus on the hopefulness of doing business in the future together or any statement that promotes goodwill. You can also call for contact if need be, here.
• End with your typed name followed by the signature.

Sample acknowledgment letter for receiving purchase order:

If you are looking for a ready-made letter to save you some time, then you are at the right place. Below are attached some lines for your help and ease:

Dear Sir/Madam {{Name}},This letter is to acknowledge the receiving of the {{purchase order}} and product requirements for {{insert amount and product being ordered}} units in the amount of {{currency}}{{amount}} on behalf of {{insert division name}}, a division of {{Company name}}.Please be advised that we will be shipping per the schedule indicated on our sales order acknowledgment {{or insert ship date in this letter}}. Our acceptance of this order is based on the incorporation of the following:(1) Exhibit A, Terms and Conditions of Sale, inclusive of our standard Manufacturer’s Warranty and Limitation of Liability.  (if applicable) (2) No other terms or conditions shall apply.Please indicate your acceptance of the above by signing below and returning the duplicate copy of this letter for our records.If you have any questions, please feel free to contact {{contact person}} at {{telephone number}}.The project management team and other involved stakeholders will study your requirement and come up with an adequate proposal. This process might take up to {{Duration}}. Please contact us at any time if you have any doubts or to follow up on the progress.Yours sincerely,

Visit our website to download this sample and receive the purchase order acknowledgment Letter template. You might want to make a few changes to the Microsoft Word document. Let us know if you enjoyed this letter. It's extremely valuable to us to hear your valuable feedback. See what we have to offer on our website.