Proof of Employment Letter

If you’re a boss or employer, a proof of employment letter, also known as an employment verification letter, is a form of formal correspondence. The purpose of the letter or form is to verify that an employee works there, how much they make, and other information typically requested by a potential creditor. Such a letter doesn't have to be too difficult to write.

How do you write a Proof of employment letter?

An employment verification form will be reviewed by a third party, so it should be treated as formal company documentation.

Below your company letterhead, include relevant contact and company information such as:

• Verifier’s name;
• Company name;
• Address;
• City, state, ZIP code.

If you have the name and address of the third party reviewing the document, include it in the salutation below the date.

The body of the salary verification letter will depend on the requirements of the requesting party. For example, a landlord may only need to verify a potential tenant’s current income, whereas a new employer may require employment history as well as salary details.

If you don’t know the requesting party’s requirements, a standard verification of employment form should include the following information:

• Employment start date;
• Employee name;
• Job title;
• Salary;
• Annual bonus amount;
• Employment end-date (if necessary).

The final paragraph of an employment confirmation letter should include the contact details of the individual responsible for verifying the employee’s information.

Please accept this letter as verification of {{Name}}’s employment with the {{Company}}.
Employee Name:
Employment Dates:
Current Job Title:
Current Salary:
If you have any questions or need any additional information, please feel free to contact us at {{Phone number}} or {{email}}.

Proof of employment letter can definitely come in handy when, for example, you're trying to get a mortgage. You can use this letter by simply downloading it and writing in your own information. There are many more letters and emails on Bizzlibrary.com that you can use for your work or for personal reasons.