job rejection email template

Job Rejection Email

What is the polite way to reject a job offer? Take advantage of this downloadable file and customize it to suit your needs.

bizzlibrary template file type image
Rejection Letters
.docx (0.01 MB)


Candidate rejection letters inform them that their application was unsuccessful. If the candidate receives this letter, he or she will be given an explanation for the rejection and recommendations on how to improve for future opportunities.

What is the polite way to reject a job offer?

To turn down an offer of employment, follow these steps:

  • Be prompt in your response. In rejecting a job offer, responding promptly is critical.
  • Show your appreciation.
  • The offer should be politely declined.
  • If you are interested in a future position, express your interest.
  • Ensure that your contact information is included.
  • Correct grammatical and spelling errors.
Here is an example of a polite rejection letter template that you can send via email:

Attached is a sample rejection letter for your consideration. By downloading and modifying the file, you can adapt it to meet your needs. Here is an example rejection letter that can serve as a template and guide for writing your own letter. For your reference, we have provided a sample letter below:

Dear Sir/Madam {{Name}},

I am writing this letter on behalf of the HR team of {{Name of the Company}}. This is in reference to your interview that was conducted on {{Date}}, for the position of a {{Position}}. We would like to thank you for your interest in our company. You were interviewed by {{Name}}, HOD {{department}}. Through this letter, we regret to inform you that you have been rejected in the final rounds of the interview and your candidacy for the post of a financial assistant has been cancelled. According to the decisions of board of directors and management, you did not satisfy the expectations of the company. There are several other candidates whose background, qualifications and finance skills closely matches to our needs. However, we take this opportunity to appreciate your willingness and interest to seek employment at our organization. We encourage you to apply for future openings, available at our company. If you have any queries regarding your interview rejection, you may contact on {{Number}} or send us an email.

Yours sincerely,

Here is a rejection letter email template that you can download from our website. You can change this Microsoft Word or Google Docs letter in several ways. Please accept this letter as an informational and assistance letter. Thank you for taking the time to read it. Your valuable feedback is greatly appreciated. Several useful resources can be found on our website.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Narcisa Santana(12/2/2022) - AUS

easy letter, thanks!

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