donation request letter non profit template

Donation Request Letter Non profit

How to write a Donation Request Letter for Non profit event? Download this sample Donation Request Letter Non profit template now for your reference.

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A donation request for a Nonprofit project has the purpose to acquire donations, often for direct donations or invite people for a fundraising event. They are written for a variety of reasons, to raise funds, financial support for good causes and nonprofit projects, or sell goods, get grants from authorities, get volunteers, participate in a campaign or sponsorship for charity work or welfare organizations. 

How to write a Donation Request Letter for Nonprofit event?

The best solicitation letters are written in a persuasive way, so they get their attention, presence, and donation. A successful solicitation letter is used for sending requests to people and organizations and firstly provides a summary of the goals and achievements of the organization, and provides essential information about your event plans, charity programs, and activities. Follow the suggestions to be sure your letter will stand out.

Donation Request Letter Non profit sample:

Dear {{Contact Name}}, 

Thank you in advance for considering a donation to the upcoming {{Event}}. We are excited to offer this unique opportunity for area community members to improve the lives of people in developing countries through the donation of {{Donation project}}. {{Organization}} is a non-profit organization that {{Organization Objective}}, and sells them to {{Users}} at a low cost in order to fund {{type of activities}} to developing countries. Our mission is to empower communities by engaging in activities that promote environmentalism, public heath, and human equality. By {{type of activities}} locally and delivering them to communities in need at low costs we can provide sustainable development within their communities. {{Organization}} is primarily volunteer-driven. In order to continue filling the need for {{Items}} in developing countries {{Organization}} relies fully on the {{Name}} community to donate {{Items}}. An {{Event}} will be held at University’s Student Union on {{Date}} from {{Time}}. At that time, all interested community members are invited to attend the event to learn more about the organization and/or make donations. To ensure the success of this event we are encouraging local businesses to consider a small donation to make this event a fun and memorable experience for all who attend. Through door prizes, incentives to donate, and other fun activities, we hope to encourage as many donations as possible. We would like to ask that you please consider donating goods or services to be included in the incentive and raffle prizes to be offered at this event. Through your help, we can change the lives of people around the world in need of a reliable form of transportation.

We hope you choose to continue the cycle of giving by participating in our event. If you are interested in making an in-kind donation for this event or receiving more information about this project, please contact us at {{email}} or contact me at {{Phone}}. Your generous donations should be presented to the HR/Administration Department on behalf of the {{Organization}}, and will be properly accounted for the same. Your help will surely be appreciated. Thanking you for your help,

Writing suggestions and essential elements that a writer needs to compose a perfect Donation Request Letter Non profit:

  1. Purpose of your solicitation letter;
  2. Heartfelt and appeal to the heart;
  3. Worthy a noble purpose of donation;
  4. Explain how the donations will be utilized effectively;
  5. Mention the target of the fundraising (exact amount);
  6. Provide clear and specific information about the donation forms and how to complete the donation process;
  7. Make sure your donation letters stand out;
  8. Mention Benefits, a win-win situation for the focus group, as well as for the donors;
  9. Personalize the letter to the donors;
  10. Make it seasonal, connect it for example to Christmas;
  11. Add a special touch, surprise if they attend the event;
  12. Proofread Carefully by yourself or a third party;
  13. Brief, preferably one page in length;
  14. Clean, error-free, and easy to read;
  15. Structured and written to highlight your strengths;

Sample Solicitation letters:


  • Dear Mr./Mrs. Name,
  • Warmest greetings from us. 
  • I am writing this letter in anticipation of your valuable donation towards {{Name of the event}}. It is {{description of the event}}. 
  • Christmas is said to be a time to celebrate and I would like to grab this opportunity to request you to support “{{INSTITUTION/PROJECT}}” for the Christmas Celebrations.
  • This program is going to be held on 20th December at {{LOCATION}}.
  • The charity fundraising shall take place on 22nd December 2021 at {{LOCATION}}. 
  • I am writing this letter to you on behalf of our NGO to bring to your notice regarding the charity that we are raising to help the {{FOCUS GROUP}}.


  • {{INSTITUTION/PROJECT}} is a non-profitable organization, which provides shelter and looks after all {{FOCUS GROUP}}. 
  • The {{Name of your organization}} is a voluntary charitable institution. We work for {{MISSION STATEMENT INSTITUTION THAT IS SOLICITED FOR}}.
  • Like every year, we are planning to celebrate Christmas with all the members of our home.
  • Hence, I kindly request you to help us go about this program. You can help us in the form of donations.
  • We have had this plan for a while, to {{{DESCRIBE PLAN}}} and have been formulating the plan for the last few months.
  • However, what occasion better than {{EVENT}} to kick start this project?
  • In the past too, you have always supported {{MISSION STATEMENT}} and see it as the most important priority.
  • We plan to raise enough funds for {{MISSION STATEMENT INSTITUTION THAT IS SOLICITED FOR}} for {{FOCUS GROUP}}
  •  We usually organize some campaigns to appeal to many esteemed institutions like yours to extend their charity to support us in helping these {{FOCUS GROUP}}.
  • We hope you shall grace us with your presence and invite others to those who wish to make their willful contribution towards this move. 


  • This would help in reducing {{ISSUE}} to a great extent. However, for this to formulate, we need your fullest cooperation. 
  • We extend our warm welcome to you, to take part in our event.
  • We would greatly appreciate your kind donation towards this great cause.
  • Your help will surely reach out to the one who is in need.
  • In appreciation of your donation, we will give you a donation certificate and advertise your company on our event banners.
  • We will sincerely appreciate your generous contribution.
  • You may please feel comfortable contacting us for any additional information. 
  • We look forward to hearing from you soon.
  • You can help us in the form of a donation. We will sincerely appreciate your generous contribution.
  • With lots of love, Merry Christmas!

This donation inquiry letter template is created in Microsoft word format, and changing it is easy and convenient. You can use this letter directly after downloading and without paying any charges. This model solicitation letter will not let you start from scratch to compose the perfect solicitation letter for your event or cause. Download it directly.

We wish you a successful event!

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