Event Proposal Questionnaire

An event proposal consists of several details about an upcoming event, which event planners compile. Early in the event planning process, planners develop comprehensive proposals.

What questions should I ask when planning an event?

Sample questions that can be found on the template:Goals and Objectives

• Who is your target audience for the program?
• What would you like target audience members to learn or do as a result of participating in the program?
• How will this program increase family engagement? Support student success?
• How will this program link to your member recruitment and advocacy goals?

Program Design

• Does an existing National PTA program best address your goals and objectives?
• Does one of PTA’s partners have an effective program to address your goals and objectives?
• Where and when should the program be implemented to reach the most families and achieve the greatest impact?

Needed Resources

• What resources exist within the school or PTA to support this program?
• What additional resources will be needed to make the program a success (consider facility use fees, program materials, refreshments, incentives/prizes, audio-visual equipment, volunteer recognition, translation/interpretation services)?
• What partners could help make your program more successful?
• Are there National, State or community grant funds available to support the program?
• What items might be donated (in-kind) by community partners or local businesses?
• What funds will the PTA need to provide, and are these funds provided for in the annual budget?
• How will you thank those who provide support (e.g., volunteer recognition, a letter to acknowledge gifts from local businesses, for tax purposes)?

What are the steps to writing a questionnaire proposal?

1. Developing a questionnaire: preliminary decisions
2. Make a decision about what information is needed.
3. Determine who your target audience is.
4. Identify the method you will use to reach your target audience.
5. Make a decision about the content of the questions.
6. Defining the question is the first step.
7. Make sure that your questions are arranged and formatted in a meaningful way.
8. The length of the questionnaire should be checked.

Using any word processor program, you can edit this event proposal template that we offer for free on our website. Feel free to share this template with your family and friends. We value your valuable feedback and we have some useful content on our website.