In several situations, a warning letter can be used to deal with any misconduct. A student can receive a letter of warning about misconduct in class; a student can receive a letter of warning regarding overlooking company regulations, a customer for breach of the contract, a resident owner or landlord who does not respect company rules or a consumer for unpaid dues. The warning letter is the initial step in all these situations for resolving a conflict, and disciplinary action is generally followed if the letter goes unheeded.
What you should do when writing the Warning letter?
- Firstly, speak in person to the employee;
- Deliver the warning note as soon as the incident occurs;
- Reinforce what the consequences are in the draft;
- Asking for the employee's signature;
- Keep it objective and factual;
- Proofread the letter;
- Consider seeking legal advice.