The invitation letters are written with explicit, engaging, and comprehensive content to invite someone to an auspicious occasion such as farewell, wedding, seminars, casual birthday parties, and various events. The invitation letters can be intended for a specific person, a department, or an entire group of people. The informal invitation format is practiced to invite people for casual gatherings and events, but for corporate meetings and seminars, a much more formal pattern is used. The invitation letter could be printed on paper or sent to several people via email.
How to write an invitation letter?
The subject or the opening sentence of your invitation letter should reflect your invitation's main purpose. If you are dispatching multiple invitations, keep an official and uniform letterhead. Start with proper salutation and greetings, then move onto your letter's main content—highlight essential details such as venue, day, and time of your event. Most readers skip the introduction and look for dates and times while reading an invitation letter. It is advisable to use a bold font to highlight important details. When addressing a specific person, clearly write his/her name and avoid making a spelling mistake. Before sending a formal invitation email or letter, go through your letter's body and revise all significant and minor details. Try to keep a semi-formal tone to keep the reader engaged. If you have sent an invitation via periodic email, clearly mention how to accept or decline the invitation.