Inquiry Letter Examples

While writing an inquiry letter, one should always be specific and concise in his/her approach. The subject should be crystal clear and easy to comprehend. The opening paragraph is vital and should formally introduce you to the reader. If you feel appropriate, mention your position, firm, and other significant details. In the next paragraph, elaborate on your inquiry and why are you writing this letter. Then write the central part, list all the relevant information you need to know before applying or proceeding further with your query. Keep a formal tone and try to address a specific department of that organization. Keep all your questions in a comprehensive and chronological order to reduce hassle for the reader. Always end your inquiry letter by requesting the concerned person or the reader to reply as soon as possible at his convenience. As you direct the inquiry letter to a reputed organization, avoid using informal contradictions and language errors. Refrain from informal salutations at the start and end of your letter. End with your full name and appropriate designation to help the reader recognize the writer.

The prime reason for writing an inquiry letter is to gather insights and information about a specific event or an opportunity. It is always advisable to inquire before making an important decision. The applicant usually sends a written inquiry letter to learn more about the opportunity and to show his keen interest and willingness towards the job opening, yearly scholarship, or new admissions. The employer feels pride and honor to reply to all inquiry letters with prompt responses. Writing an inquiry letter reflects your eagerness towards an upcoming event or an activity.