Appreciation Letter examples

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An appreciation letter is a written form of thank-you or thanks sent to an individual or company that helped you in any way. It can be sent over the internet or -even still today- as a hand-written message when writing to a family member or friend. An appreciation letter is also commonly written to appreciate someone achieving an important milestone in life. It has been identified through research that appreciating someone does not only make the recipient happy but also has a positive impact on the individual appreciating others. An appreciation letter can also be written to a friend or someone you know for playing an important part in your success. A friend may help you land an interview, and potentially a job, at a reputable establishment, or a colleague may cover up for you in front of your boss. A neighbor may fix your car, or your boss may make a huge exception for you. Appreciating someone for something, whether big or small, will most likely leave a favorable impression of you and increase the probability of the recipient helping you again in the future.

Why write an appreciation letter? 

You might be surprised to learn that research proves that individuals who express gratitude often and are grateful tend to lead happier lives. Appreciation not only makes the recipient feel good but also gives the appreciator a psychological boost. 

People generally like when their small gestures are noticed and praised; this makes them feel encouraged and improves their confidence. Appreciated individuals are also more likely to help others repeatedly and do their best. 

  • Employee Appreciation Letter example document template

    Employee Appreciation Letter

    What should you include when writing a letter of appreciation for an employee? Don't wait any longer, download this file now and customize it as you wish.
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    Pay Rise Appreciation Letter

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  • How to write an appreciation letter? 

    When you acknowledge someone's help, you make a good impression and might even be remembered by the recipient for your gratitude.


    Start the letter with ‘Dear’ And mention the person's first name,’ depending on your familiarity with the recipient. If you are writing to your boss, or someone of higher authority, and need to stay formal, write ‘Dear Mr./Mrs. [last name]’ instead. 


    In this part, mention how the person has helped you. Instead of generally writing ‘thank you for your help,’ try briefly describing the specific details.


    Explain how their help made things easier for you or how thankful you are to them for going above and beyond to help you.

    You could say ‘thank you for fixing my car’s tire; because of you I reached my business meeting on time!’ 

    Mentioning trivial details will make the recipient realize that their efforts have not gone unnoticed and will most likely improve your relationship with them. 


    End the letter by thanking the individual again and reminding them that you genuinely appreciate their help. You can write ‘Thanks again, Sarah’ or ‘Thank you, Mr/Mrs [last name].’ Lastly, add your handwritten signature or a digital image of it.

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  • Writing tips for drafting an appreciation letter

    Ideally, write an appreciation letter according to the following guidelines:

    • As an email when writing to your boss or a senior.
    • When writing in a formal setting, save the letter for possible future reference.
    • Read the letter aloud and try that it leaves the reader feeling genuinely appreciated.
    • Mention specific details.
    • Make changes if necessary.

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