A Tutorial On When And How To Write Business Leave Letters

Did you ever wonder your childhood practice of writing leave letters actually has a significant application after years? Being a child, probably you might not have thought that you are going to see formal letters after your school life. Leave letter, as we all know, is used to intimate our absence in an official way.

Reasons to write a leave letter

A leave letter template contains the general content that you may need to write your leave letter containing a valid reason for your absence.

Maternity Leave Letter Template

A leave letter is of many kinds. Maternity leave letter is used for taking permission for absence from work during a tenure of pregnancy. If you are pregnant and working in a company that offers maternity leaves, then you can apply for the specific duration of leaves without losing salary. You can take a help from maternity leave letter templates to write your leave.

Maternity Leave Letter

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Sick Leave Letter Template

Do you have a bad fever or are you feeling down with illness? Through sick leave letter template, you can communicate the same to your manager and team and ask for leave.

Sick Leave Letter

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Vacation Leave Letter Template

Planning for vacations to reduce your stress level and increase your focus at work? Planning for vacations on your wedding anniversary? Whatever the reason is, the vacation leave letter template helps you apply for the leaves in a professional way. Through these templates, you can convey your request for leave to the higher authority.

Vacation Leave Letter

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Medical Leave Letter Template

If you have to go a medical surgery or any major operation, the medical leave letter template helps you request your company for extended leaves. The templates can also be used for medical assistance for members of your family like mother, father, kids, spouse etc.

Medical Leave Letter

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Annual Leave Letter Template

Almost every company’s employees are entitled to annual paid leaves. The annual leave letter template lets you apply for the same while following the National Employment Standards and your company’s leaves policies. Mention the leaves dates and send the letter ahead.

Annual Leave Letter sample

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Official Leave Letter Template

These letters are the legal or official formats for writing a leave letter to your company. In this letter, you state the information about your leaves in a professional manner.

Emergency Leave Letter Template

The leaves needed in an emergency cannot be communicated in advance and it is not possible for any employee to focus on work when any of the family members are hospitalized. In these cases, the emergency leave letters templates can be used to communicate to state the reason for emergency leave.

Personal Emergency Contact List

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Paternity Leave Letter Template

Are you going to be a father? You can think of taking a paternity leave for few days. The paternity leave letter template helps you apply for the same, mentioning the expected birth date of your baby. You can avail this leave if your company permits it.

Paternity leave letter template

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School Leave Letter Template

If you want a standard leave format for your school, then school leave letter template is going to help. You can edit these templates easily as they are available in all standard formats. They help you create a formal leave letter to be presented at your school.

Marriage Leave Letter Template

Marriage is one of the most important days in anyone’s life. If you are working in the company, you may apply for a leave to celebrate the day fully. The marriage leave letter templates help you get a leave and do all your arrangements without any stress of your job. You can also edit these templates to apply for the leaves to attend your siblings’ or friends’ weddings.

Marriage Leave Letter

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Military Leave Letter Template

People working in the military have to spend most of the time at far off places and war zones. Leaves are not permitted to military people unless the situation is very critical. The Military leave letter templates help these people to request for the leave to make an emergency visit to their homeland or family. Considering the discipline level in the military, these templates are professionally designed. Just fill out the basic details and send it to the muster roll for the permission.

Military Leave Letter

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Tips for Writing a Leave Letter

A leave letter must be clear and short. Before start writing, be clear about your purpose. Then lay the basic details like name, location, date etc. Now write the body content. Review it once you complete, and proofread several times.

When Should You Apply for an Unpaid Leave?

Unpaid leaves deduct your salary as per the number of absences. Get your unpaid leave approved much before the time, by the head of your department. The notice period varies from company to company; however, it is recommended to get it approved at least 15 days – 30 days earlier, based on how many leaves you need.

When Does the Need for Half Day Leaves Arise?

Half day leaves are usually taken in the following cases:

  • You have to get your eyesight checked by an ophthalmologist
  • You are suffering from a toothache and have to see a dentist
  • You have to visit ENT specialist for throat swelling problem
  • Any of your family members are facing such problems

The Compassionate Leave / Bereavement Leave

It is the leave one takes being in the stage of bereavement, most commonly because of the death of any close family member.

Things to Note While Creating a Leave Letter Template

  • You have a genuine reason for leaves
  • Many organizations don’t approve the leaves if these are not written on a company’s letterhead
  • Review your company policies regarding the eligibility tenure while applying for paternity and maternity leaves
  • If your record shows consistent irregularity, you may face problem to get frequent leaves
  • Always strive to maintain a friendly and respectful relationship with your manager
  • Always mention the weekends coming during your leaves
  • Be apologetic if you think your leaves may cause a trouble to the company.
  • If you are working in a service firm, leave approval is easy to get at the least busy times.