layoff email template

Layoff email

When you have to write a layoff announcement email or letter to your staff, check out and download this sample Layoff announcement letter template now.

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Having a business that's failing is something every business owner wants to avoid, but sometimes there is no way around it. This can bring many changes for you as an employer. One of them is letting your employees know that they are being laid off. The employees need to know beforehand that there are unpleasant changes coming.

How do you write a letter for a laid off employee?

When writing a layoff letter, you need to be as transparent as possible. First, explain exactly what’s going on to the employees and that there are going to be layoffs. Explain what circumstances or what exactly happened to lead to the layoffs whether it has to do with budget or just simply overstaffing. If you haven’t already stated which employees are being laid off, then reassure the employees that the information is currently processing.

Due to the harsh economic situation, Company Name finds itself forced to reduce its taskforce to minimize expenses during these difficult times. Management feels great pain to let go of some of their hardworking and dedicated employees but the layoff is just unavoidable.
The names of the terminated staff will be announced later.

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Shavonda Higgins(12/29/2020) - DEU

The letter was well received

Zina Espinoza(12/29/2020) - AUS

I appreciate this document template, very useful

Frequently Asked Questions

How should I write a layoff email?

  • Make sure to add the employee name, ID number, position, and department.
  • Include the name of manager or supervisor of the employee handling the layoff.
  • Add any severance, benefits, and compensation the employee is entitled to.
  • Detail any company property employee need to return.
  • Mention the legal agreements including non-disclosure, non-compete, etc. the employee.
  • Let your legal department check the letter before you send it.

What is considered as a layoff?

A layoff is when a employee employment is terminated or suspended, with or without notice, by their employer.

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