Sample complaint letter to landlord about neighbor

It may be inconvenient and can cost you some money, but your house needs to be fixed from time to time. If you're renting a house or apartment, then you can leave those problems to the landlord. You can write them a letter to explain exactly what's wrong so that they know exactly what needs to be done.

How to write a complaint letter to landlord?

f you have a problem with your housing situation, it is important to let your landlord know about it. The best way is to do this in writing by drafting a formal business letter to your landlord that clearly states the issue that you're having. Describe how the problem is affecting you and the people who live with you. Explain what you want your landlord to do to resolve the problem and give them a deadline to get it done. The best way to do this is by sending an email or letter by mail explaining the problem with details, such as: 

• Rats or cockroaches in the house;
• The faucet in the bathroom sink is leaking, and I can’t make it stop;
• Issues with mold;
• Issues with air conditioning or heating;
• Bad maintenance by property management;
• Issues with the neighbor.
• Etc

There are good ways and bad ways to do this. Here are some suggestions for writing an effective complaint letter.

1.  Explain the problem as clearly as you can. The landlord is not going to read a letter that goes on and on. Make your points clearly, with specific detail, as briefly as possible.
2. Be polite and respectful in your letter. Presume that your landlord will do the right thing, operate in good faith, and behave like a professional. Set a good example for your landlord to follow.
3. Suggest ways to resolve the problem. Tell the landlord that you want to cooperate to reach a solution that is favorable to both of you.
4. Do not threaten to report your landlord and your problem to the Inspector or the Better Business Bureau, or to sue the landlord. It may become necessary later, and that would be the time to tell the landlord.
5. Send printouts of photos with the letter if pictures would help show the landlord exactly what the problem is. Make sure you can make a copy or printout of what you send.
6. Ask the landlord to respond to you in a reasonable amount of time – remember to be polite! A “reasonable amount of time” can vary on the urgency of the problem. Be sure to include the best way to reach you, for example, your cell phone number, your email.
7. Make a copy of the complaint letter and anything else you are sending with it and keep the copy with your lease.

In this case, we know you don't want to spend more time on the issue, but it’s good to take action and register a complaint about the situation. A complaint hopefully increases the quality of the house once the issue is out of the way.

Sample sentences when complaining to your landlord:

• I’m writing this letter to complain about some problems with my apartment/flat number apartment/flat number in the building name.
• Describe your complaint in detail. Explain to the landlord the effects of these issues on you/your neighbors.
• I appreciate it if you could send someone to sort this out at the earliest. If you have specific recommendations on how to solve this issue, state it here.
• Thank you very much for your cooperation and interest in the welfare of your tenants.

This Complaint letter comes in Microsoft Office format and is ready to be tailored to your personal needs. You can add text, remove content that isn’t applicable, and change the look and formatting. In fact, anything you are able to do with one of your own documents, you can do with this one as well. This letter template is deliberately designed to be flexible so that it can be adjusted to your needs and preferences.

Therefore, we do not recommend you spend lots of precious time searching for a suitable complaint letter. Do you have an urgent concern and want to file a complaint with the landlord?

Just download this example Complaint letter to the landlord template directly that has been put together for you!