reschedule meeting letter template

Reschedule Meeting Letter

How do you write a letter to postpone a meeting? Consider the following samples of Rescheduling Appointment Letter now.

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An appointment means to fix a meeting with a person. The meeting can either be related to some job interview or maybe with some doctor. That appointment comprises of the exchange of information between 2 or more than 2 persons. But to call someone for important work meetings, there is an absolute need to write an appointment letter. Sometimes, the letter is from the employee to the employer, and sometimes from the employer to the employee. 

How do you write a letter to postpone a meeting?

Methods to write rescheduling of appointment letter: there can be certain misshape situations when one of the people cannot attend the appointment and rescheduling of the appointment to some other date becomes necessary. So, for this purpose, you must inform the responsible person to avoid any kind of misunderstanding and for the timetable correction. This notification can either be in the form of a letter, or maybe some application. Here in this context, we will guide you about how you can write such rescheduling of appointment letters.

There are certain possible ways in which you can write rescheduling letters, but we will guide you in the most professional way to write such a letter. follow these below-mentioned guidelines to get the best rescheduling letter:

  1. Start the letter with your apologies;
  2. Explain the purpose of the letter;
  3. Elaborate on the reason for rescheduling of appointment letter;
  4. Propose the delay of appointment and reconducting it on some other day;
  5. Propose the best possible days in which you can attend the appointment;
  6. Say thanks and pay acknowledgments.

By following these points, you will make a professional well-formatted rescheduling request.

Samples of Rescheduling Meeting letter:

Writing an appointment letter in those misshape times might become difficult for you that is why we got the samples written for you which you can easily use after certain edits in the bracketed area. 


This part includes the address, line by line, with the correct date.


Introductory lines include the purpose of rescheduling the appointment letters. Here are mentioned some samples lines for your help:

  • I was wondering if it is possible to reschedule tomorrow’s appointment to another date and time due to an unexpected conflict in my schedule.
  • I would like to reschedule tomorrow’s appointment to {{another date and time}} due to {{some reason}}.

Body/main text:

The body part of such a letter includes the sorry and proposing a new date. Some sample lines are attached for your concern:

  • I am terribly sorry for this, but it is really beyond my control.
  • I apologize for any inconvenience this may cause.
  • Please confirm if {{date and time}} is suitable for you.
  • Please confirm if the new date and time are fine with you, otherwise, I am open to suggestions.

Complimentary close:

Complimentary lines are a necessary part of a letter where you acknowledge the recipient. Here are written sample complimentary lines for your help:

  • Thank you for understanding.
  • Thank you very much for understanding.
  • Looking forward to meeting you in person.


At the end of the letter, leave a space for a handwritten signature. You can either scan your signatures and insert in the document or maybe you can write them by hand after printing the document.

We hope you really like our reschedule appointment letter. Download these for free right now and use them after certain edits. Head over to our website for more letters

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