quotation confirmation letter template

Quotation Confirmation Letter

How to write a letter to supplier that you accept their Quotation and confirm Purchase Order? Download this sample Letter to Approve Quotation directly.

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A quotation letter is such a letter that is usually written to confirm and approve the price of a few products or services. This letter is written either by the seller or maybe by the buyer too. For example, a client or customer may write this letter for either the request of a quote or maybe approval of a quote. Similarly, such letters may be sent asking for the price too. All such letters are considered in the same category of quotation letters. 

How to write a letter to a supplier that you accept their Quotation and confirm Purchase Order?

A quotation letter type maybe like sending a letter to some company for the request of quotation to complete some ongoing job. While writing a quotation letter, this thing must be kept in mind that both parties should agree to the amount which is being mentioned. That is why such letters should be written with deep care so that no party violates the terms and conditions.

Tips to write a quotation approval letter:

Writing such a letter is not an easy job. There must be specific guidelines about how you can write a professional letter for quotation approval. Below are mentioned some guidelines which you can follow in case you want to write such a letter:

  1. State the quote number from which company you received the quote.
  2. Write about quote acceptance. 
  3. Mention if there are any terms and conditions. 
  4. Write about further procedure steps 
  5. Pay acknowledgments

Follow these steps to produce the best written professional quotation approval letter.

Samples for quotation approval letter:

Below are written some sample quotation approval letters. You can download any of these if you like:


This part includes the address, line by line, with the proper dates.


Introductory lines include the purpose of your letter. You can choose any of these sample lines for your ease.

  • This letter is with reference to quote number {{quote number}} which I received from you on {{date}}.
  • Thank you for sending your quotation number {{quotation number}}.

Body/main text:

Body text contains all the relevant details of a quotation approval letter. here are mentioned some sample lines:

  • After a close and comprehensive study of your quote, the management has given their approval.
  • Enclosed with this letter is the purchase order corresponding to your quotation.
  • Please review our order and do the necessary to proceed with it.
  • We are currently drafting a Purchase Order corresponding to the referenced quotation and we will share it with you once completed.

Complimentary close:

Complimentary lines are a compulsory part of the letter. below are attached some sample lines for your help:

  • We look forward to doing business with you.
  • We are excited about the prospect of doing business with you.


You can print out your signature directly in the letter document after scanning it and adding to the letter or you may write your signature directly on the document after printing. it.

Freely download this sample Quotation Confirmation approval letter. Use and edit this letter after downloading it in Microsoft Word. We wrote this, and similar letters, for you in the most professional format. If these letters are not according to your situation and needs, then please head on to our website for more such letters.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


ANTONY ARUL(9/21/2022)

Simple letters even an uneducated person can understand.

Kabelo Mokhele(5/9/2022)

Great template!

Meryl Morales(1/15/2021) - AUS

Thank you for this work

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