employee written warning template free template

Employee written warning template free

How to write up an employee? What are the steps to writing an employee warning letter? You can comfortably download this template in your choice of file format no matter what operating system you use.

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Warning Letters
.docx (0.01 MB)


A warning letter provides an employee with notice that their actions may lead to more severe consequences if they continue to do so. There are no misunderstandings on the employee's part since it provides details about their misconduct.

How to write up an employee?

If you are writing a warning letter to your staff, follow these steps:

  • Explain the issue to the employee.
  • Immediately after the event, deliver the warning note.
  • In the draft, it is imperative to emphasize the consequences.
  • A signature is required from the employee.
  • Do not write the warning in a subjective manner. Be factual and objective.
  • Review the warning letter for spelling and grammar errors.
  • Consult an attorney if you need assistance.
  • Discuss solutions with the employee for improvement.
  • Explain the consequences if this behavior is repeated.
An employee warning letter can include the following generic sentences:

The following warning letter can be downloaded and adapted to your needs after being modified according to your criteria and requirements. In addition to providing you with tips, we have prepared a sample warning letter for you that you can use after certain edits:

Dear Sir/Madam {{Name}},

This letter will confirm our discussion today during which you were advised that your recent {{behavior, performance, attendance, punctuality, breach of policy, etc.}} is not acceptable, specifically…. {{briefly describe the specific elements of behavior or performance that are unsatisfactory or in breach of policy}}.  You were also advised that immediate improvement is required. We rely upon each employee to perform their jobs to the best of their ability and at a satisfactory level as well as to abide by our policies, which are designed to make our working environment a positive and productive one.  As a member of our team, when you fail to meet these expectations, it has a negative effect on the company and on your co-workers, which is not acceptable. It is expected that you will immediately address this situation and that further discussions will not be required.  However, if ...........

Yours sincerely,

From our website, you can download a free sample employee warning letter template in Microsoft Word or Google Docs format and make some changes to it. You can find some useful content on our website if you like this letter. Thank you for your valuable feedback.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Sunni Moses(12/8/2022) - GBR

Exactly the right content for my problen

Janine l(12/8/2022)

Decent warning letter template

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