How do I write a job vacancy ad?

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Writing effective job vacancy is an important part of the recruitment process and therefore it's important that your job description needs to be clear and precise, not lengthy but yet all important information must be included. This explainer offers guidance on key sections that are important to include for clarity, as well as suggestions for promoting the position so you can hook the readers with a thoughtful and unique job description. A typical job listing provides a list of duties, responsibilities, tasks, requirements, demands for setting job expectations and the employee's ability to perform the work as described. However, it’s often not construed as an exhaustive list of all functions, responsibilities, skills and abilities.

When writing an effective job vacancy, consider the following:

  • Highlight the accurate job title;
  • Provide a general company introduction;
  • Provide a brief summary or introduction that provides an overview of the job;
  • Specify the relevant job duties and responsibilities that are necessary for this position;
  • List essential qualifications;
  • Be clear and concise;
  • Have someone proofread it;
  • Make sure that HR and the hiring manager will sign off before publishing it;
  • Define what success looks like in the position after 30 days, the first quarter, and the first year;
  • Provide direct contact details of the manager or HR department who will follow up on the candidates.
  • Publish it via several social media platforms, or offline media, so you are sure that in-house employees also can get easy access to it.
  • Address the candidates directly to help them to feel more related eg. Use the word "you" instead of "they";
  • Include an "about us" brief summary about your company;
  • Include all benefits that comes with the job position.
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  • Job Vacancy Templates are known as pre-formatted templates design to make the advertisement of job vacancies simpler. Creating professional job vacancies ads can be a difficult task especially for someone without writing skills and knowledge. As such many persons tends to welcome access to pre-written job vacancies templates which is of major help. The quality of your job vacancy is important, to ensure you attract the right candidates. By using a compelling and effective job listings, you can attract the most qualified candidates for your job. Out of the long list of candidates, you can make a short list and start interviewing them. Finding the perfect balance between providing sufficient details so candidates understand the position and your organization while keeping your description concise. End with a call to action and sufficient contact details so the applicants can approach you easily. When in need for writing tips and samples for writing a job description for a specific job position, use our sample job description examples to create the best job description. By making use of our sample job description templates, you will make it easier for yourself.

  • How to write a job vacancy?

    A job vacancy posting is done by recruiters when seeking someone to fill an open job position. When writing a job posting recruiters want the best suitable person to fill the opening, as such there are key information that must be included for clarity and to make the selection process easier. These include a list of duties, responsibilities, tasks, requirements, demands for setting job expectations and the individual’s ability to perform the work as described. Postings can be published via several social media platforms, or offline media, so that in-house employees also can get easy access to it.

    When writing a job vacancy ads below are some things to keep in mind: 

    • Full job title should be stated at the top of the listing clearly and accurately. 
    • A brief but meaningful summary of the job description must be clearly stated.
    • A general introduction which includes the company’s name, address and contact number should be listed.
    • All duties and responsibilities of the job position must be clearly stated.
    • All required skills, experience and qualification of a successful candidate must be listed.
    • Contact details of the hiring person or other persons that will be following up with the job listing should be listed.
    • Include any other important details you see fit to mention.
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  • Important advantages of using pre-prepared job vacancy templates are listed below:

    • Saves valuable time of having to prepare job vacancy ads from scratch.
    • Decrease the work-load and stress of having to prepare job vacancy ads from scratch.
    • Helps to prevent and eliminate mistakes as most job vacancy templates are usually prepared by professionals with the relevant knowledge and qualification.
    • Makes it clearer to understand for an individual that do not have much experience with preparing job vacancy ads as templates are well labelled and layout.
    • Helps to simplifies the overall process.
    • Helps to save cost as instead of paying someone with the skills and qualification to prepare a job vacancy ad it can be downloaded for free or at a minimal cost.
    • It gives a professional presentation, eliminate grammatical and punctuation errors, is well laid-out and organized as it is prepared mostly by professionals in the relevant industry.
    • Some job vacancy ads may need to follow certain standards, certain criteria and formats which an ordinary person might not have knowledge of.
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