Write down the actual job description. Your company may have a job description format, so check with Human Resources. However, HR usually only expects a list of responsibilities, and they prefer to develop a final format that aligns with other job descriptions across the organization.
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Research the job requirements for the positions the company hopes to fill. Get inspired by examples of how companies list employees' daily tasks. Contact hiring managers to find out what they expect their employees to do. They may provide you with a draft that can save you time and help you complete a full job description.
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Don't just rely on your intuition. Compare the description to your org chart (if available), as well as recent self-assessments by team members and ratings from managers. This is a valuable cross-check because if employees self-report that they spend most of their time doing work that not only doesn't appear in their job description, but is excluded (e.g., exceeds their bandwidth) or salary range), then you have a potential problem on your hands. If the description needs to be adjusted, rewrite it using your job description template and make sure it is approved by key stakeholders.
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